What are the responsibilities and job description for the Finance And Operations Manager position at Careers In Nonprofits?

Do you have 5 years of experience in Financial Administration and Accounting?

Have you ever managed building operations and facilities?

We are currently in search of a Finance and Operations Manager for a Museum Nonprofit. The position is On Site in Staten Island, NY. This is a full time, permanent position.

ORGANIZATION TYPE : Museum Nonprofit

LOCATION : Staten Island, NY

POSITION TITLE : Finance and Operations Manager

SCHEDULE : Full time, 5 days / week, M-F ( 4 weekends / year)

DURATION : Permanent (Direct-Hire)

SALARY : $75,000 - $85,000

Is This Your Dream Job? The Manager of Finance and Operations is responsible for overseeing both financial and building operations. This role combines financial oversight with hands-on building management, ensuring the smooth running of day-to-day financial operations, vendor management, building maintenance, emergency response, and minor repairs. You will work closely with the Executive Director to develop, implement, and report on the organization's financial activities, manage the annual budgeting process, and lead the organization's audit. You will also supervise a contract bookkeeping firm and manage payroll, benefits, and financial reporting. This is an important role with growth potential into a senior leadership position within the organization, offering opportunities for professional development and advancement as the organization grows.

Our Ideal Candidate :

5 years of progressively responsible experience in financial administration and accounting required
QuickBooks experience required
HR / Payroll Software experience required
Proven experience in managing building operations and facilities required
ADP experience preferred
Online Bill Pay System experience preferred
Bachelor's Degree preferred

How You Will Spend Your Day :

Manage the annual budgeting process for the organization's operating, capital, and reserve funds in collaboration with the Executive Director.

Oversee the contract bookkeeping firm to ensure proper handling of accounts payable, invoices, bill payments, bank and credit card reconciliations, and day-to-day financial operations.

Process bi-weekly payroll and manage benefits administration, ensuring accuracy and compliance with regulations.

Prepare and present quarterly financial reports to the Board Treasurer and Finance Committee, analyzing revenue and expenses to ensure alignment with the budget.

Lead the organization's annual audit, working closely with external accountants and ensuring all documentation and reporting are prepared on time.

Compile and submit monthly, quarterly, and annual reports to relevant agencies, maintaining compliance with regulatory requirements.

Review financial data for grant applications and provide financial information to support fundraising efforts.

Manage daily and weekly building checks, ensuring the organization's facilities are safe, clean, and operational.

Oversee vendor contracts for janitorial, HVAC, plumbing, electrical, landscaping, and other building services. Ensure timely completion of contracted work and compliance with agreements.

Create and maintain a monthly cleaning schedule in collaboration with the cleaning agency, ensuring thorough and consistent building maintenance.

Respond to emergency situations by understanding the building's systems and taking immediate action to mitigate damage, including knowing who to contact for emergency repairs and managing the situation until help arrives.

Perform minor repairs and maintenance tasks, including shutting off valves, resetting breakers, replacing batteries for touchless sensors, and performing other basic repairs as needed.

Lift up to 50 lbs, climb ladders, and work in varied environments as part of building maintenance and emergency response.

Maintain familiarity with MEP systems (mechanical, electrical, plumbing) and be willing to learn about them for better emergency response and preventative maintenance.

Coordinate with external vendors for the maintenance and repair of building systems, office equipment, IT, and security.

Maintain a comprehensive understanding of the organization's facilities and be prepared to act quickly in case of emergencies or system failures.

Assist with HR activities, such as hiring, onboarding, and benefits management, in collaboration with the Executive Director.

Proactively anticipate future facility needs and work with the Executive Director on long-term capital planning and budgeting.

Ensure all financial and operational activities are in line with the organization's policies and procedures, including confidentiality and conflict-of-interest protocols.

We'd love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.

Salary : $75,000 - $85,000

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