What are the responsibilities and job description for the Office Manager position at Careers Integrated Resources Inc?
Job Title: Office Manager
Location: Edison, NJ- Onsite
Duration: Full Time
Shift: 8.30 AM to 5.30 PM/ 9:00 AM to 6 :00 PM
Job Summary:
The Office Manager will be responsible for managing the NJ office location, human resources administration and accounts payable duties. The individual will be the primary contact for office related questions, accounts payable, immigration, wage garnishments, human resources projects and managing the office. This person will have the ability to play an instrumental role in supporting all office operations.
Responsibilities include, but are not limited to, the following:
Education/Experience:
Location: Edison, NJ- Onsite
Duration: Full Time
Shift: 8.30 AM to 5.30 PM/ 9:00 AM to 6 :00 PM
Job Summary:
The Office Manager will be responsible for managing the NJ office location, human resources administration and accounts payable duties. The individual will be the primary contact for office related questions, accounts payable, immigration, wage garnishments, human resources projects and managing the office. This person will have the ability to play an instrumental role in supporting all office operations.
Responsibilities include, but are not limited to, the following:
- Responsible for e-verification and I-9 process
- Maintains I-9 files in accordance with company policies and legal compliance
- Manage the office, order supplies, work with vendors
- Handle all Company client gifts and events
- Assist with the management of Company immigration matters
- Responsible for maintaining and updating state statutory compliance posters
- Manage equipment return process and/or legal filings
- In conjunction with the offshore HR team, handle wage garnishments
- Maintain compliance with SEVIS & Department of State & USCIS regulations
- Responsible for drafting employment & experience letters
- Administrative duties for the accounting department include accurate review, code, and process vendor invoices :
- Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures
- Perform data entry associated with accounts payable
- Review and reconcile invoice discrepancies
- Address and respond to vendor inquiries
- Assists Human Resources Director & CFO with day-to-day work as well as projects
Education/Experience:
- Minimum of Associate degree in HR Management, Business Administration, Accounting, Psychology, or a related field
- 2 years of working experience in HR or Accounting, preferred
- Must have experience with accounts payable or general accounting
- The ideal candidate will have previous Staffing Industry experience in an administrative capacity
- Proficient Microsoft Office knowledge and skills
- Strong time management and organizational skills
- Knowledge of basic accounting principles
- High degree of attention to detail
- Ability to work independently and prioritize tasks, strong organizational skills & detail oriented
- Experience with QuickBooks, ADP Workforce Now is a plus
- Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers
- High level of proficiency with Microsoft Word, Excel, PowerPoint, and computer data entry required
