What are the responsibilities and job description for the Office Coordinator position at Careers?
Essential Duties and Responsibilities:
- Manages reception area, including routing of incoming calls and receipt of deliveries
- Distributes incoming mail
- Prepares outgoing mail
- Serves as the point person for vendor maintenance, purchasing office needs/supplies, office equipment, and general office errands.
- Scans documents and indexes them into document management system
- Deposits checks using Desktop Deposit
- Processes credit card payments
- Audits data entry
- Handles special projects, as needed
- Handles other clerical and administrative duties, as needed.
- Complies with all company policies and procedures including compliance with all privacy regulations
Knowledge, Skills, and/or Abilities:
- Proficiency in processing large amounts of information on an ongoing basis
- Exceptional attention to detail and time management skills
- Strong aptitude for organization and prioritization
- Desire to work in a fast-paced environment with flexibility in duties and responsibilities
- Effective verbal and written communication
- Ability to work on projects with a team or on an individual basis
- Proficiency in PC, Microsoft Office Suite and the ability to learn software/technology quickly
