Administrative Coordinator

Position: Administrative Coordinator
Duration: 5-6 Months
Location: NYC 10001

Duties:
Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.
Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.
Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies).
Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.
Manage daily calendars for senior team members, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
Complete ad hoc administrative requests in a timely and detailed manner.
Helping the team manage and drive projects, including ensuring deliverables come in at agreed-upon timelines.
Provide additional ad-hoc support for the broader BII team..

Skills:
5 years of administrative experience, preferably at a large global organization in the financial services industry.
Superior skills in MS Word, Excel, Outlook, PowerPoint; experience and proficiency working with automated expense tracking, online travel and similar systems.
Excellent strategic, interpersonal, communication and organizational skills.
Passion for team building, forging connections and fostering firm culture.
Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines.
Able and willing to work independently, while seeking guidance when appropriate, in a fast-paced, demanding environment.
A positive and ‘can-do’ attitude.

Education:
BA/BS degree

Job Type: Contract

Pay: $38.00 - $42.00 per hour

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $38 - $42