Bilingual Receptionist

Position Summary

The bi-lingual front desk receptionist is a key role in our organization! This role is the first point of contact for our clients, vendors, subcontractors, and team. In this role, you will do much more than answer phones, you will have a variety of duties and interact with all of our departments on different projects. This is a fast-paced environment on a very positive team - your days fly by!

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Manage the front desk- Answer incoming calls, greet all visitors, handle mail, be the first impression people have with our company
• Assist with day-to-day operations of the HR functions and duties. Assist with gathering and processing subcontract workers’ time
• Provide clerical and administrative support to Human Resources and other departments
• Oversee onboarding for new hires - process I-9 forms, E-Verify, new hire paperwork internal drug testing
• Assist payroll with entering new hires into payroll database, scan and file documents electronically
• Assist with benefit communication, enrollments, and notices
• Coordinate company related functions like employees’ birthdays, potlucks, and holiday celebrations
• Clerical support such as typing memos, letters, transmittals, and listings as backup and may organize / alphabetize filing
• Manages office supplies orders
• Provide assistance to various departments administrative needs when needed
• Other duties assigned by management

Knowledge/Skills/Abilities/Competencies

• Ability to muti task and handle competing priorities
• A positive attitude and approach to work that provides a great impression with everyone they come in contact with
• Comfortable working within a fast-paced environment
• Flexible to begin meal break at varying times (meal break start time can vary based on business need)
• Demonstrated skills in attention to detail and accuracy
• Ability to maintain strict confidence of HR and employee items that you may work on
• Desire to learn about Human Resources and Benefits Administrartion

Education/Experience/Licenses

• High School diploma or equivalent – required
• Some college - preferred
• 1 year of handling a busy front desk - required
• Proficient in Microsoft Office (outlook, word, excel, powerpoint) - required
• HR experience – preferred
• Bilingual English/Spanish - required
• 21 years of age - required
• Able to pass to a background check - required
• Valid driver's license and acceptable motor vehicle record - preferred

Supervisory Responsibilities

None

Work Environment

Work is performed in office – professional business casual work environment

Physical Requirements

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and small carry parcels, packages and other items, to walk short distances, and may drive a vehicle to deliver and pick up materials
• The role is predominantly sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading

EEO Statement

Caretaker Landscape and Tree Management provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

Caretaker Landscape and Tree Management participates in E-Verify and is a drug free workplace.

Job Type: Full-time

Pay: $20.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Receptionist in an OFFICE ENVIRONMENT: 1 year (Preferred)
• Human resources: 1 year (Preferred)

Language:

• Fluent Bilingual English/Spanish (Required)

Ability to Commute:

• Gilbert, AZ 85233 (Required)

Work Location: In person

Salary : $20 - $21