Sr Accounts Payable Specialist

Position Description

As Senior Accounts Payable Specialist, you will work on projects related to proprietary implants, instrumentation, and design automation systems to enable personalized surgery. Our desired A/P Specialist is proactive, thrives in a dynamic environment, and takes pride in creating high quality deliverables/results. This individual will be responsible for managing the end-to-end accounts payable process while also overseeing the administration and optimization of our Concur Expense Management System. This role is responsible for ensuring timely payments, accurate reconciliation, and compliance with Company policies and regulatory requirements. This role requires strong analytical skills, excellent communication abilities, and a deep understanding of A/P best practices and expense reporting within a medical device or healthcare environment.

Responsibilities

• Process vendor invoices, ensuring accuracy, proper approvals, and timely payments.
• Reconcile AP transactions, investigate discrepancies, and resolve payment issues.
• Assist with month-end and year-end closing activities, including AP accruals.
• Maintain vendor records and ensure compliance with company policies and IRS regulations (W-9s, 1099s).
• Prepare and monitor AP aging reports and support cash flow management initiatives.
• Work cross-functionally with procurement, finance, and operations teams to enhance AP workflows.
• Serve as the primary administrator for SAP Concur, managing system configurations, user accounts, policies, reporting and approvals.
• Monitor employee expense reports, ensuring compliance with company policies and IRS guidelines.
• Train employees on Concur usage, policies, and best practices.
• Work with Director to identify system issues and implement enhancements
• Generate reports and provide insights into travel and expense trends.
• Ensure integration between Concur and NetSuite
• Perform daily, weekly, and monthly reconciliation of AP ledger and payments.
• Serve as the primary point of contact for suppliers regarding billing and payment inquiries.
• Maintain accurate and organized records of all AP activities, including invoices, payments, and correspondence.
• Ensure compliance with internal policies, SOX regulations, and industry standards.
• Support audits by providing documentation and explanations related to AP transactions.

Qualifications

• Bachelors degree is preferred in accounting, finance, or related discipline
• 5 years relevant experience in accounts payable or a similar role, preferably in the medical device or healthcare industry.

Skills

• Excellent verbal and written communication
• Ability to perform high quality work with speed
• Willingness to wear multiple hats when needed to enable excellent patient outcomes
• NetSuite experience preferred
• Concur experience required
• Proficient in Excel (including pivot tables and X/VLOOKUP), Word, and Outlook
• Detail-orientated and organized
• Experience in corporate expense policy administration and knowledge of T&E best practices
• Strong communication skills
• Proven ability to handle multiple tasks with differing priorities simultaneously with a high degree of accuracy
• Ability to work independently and with a team in a collaborative manner

Equal Opportunity Employer

Carlsmed is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Carlsmed is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know.

Compensation

We are pleased to provide a competitive salary and benefits. Our benefits reflect our investment in the overall health and well-being of our employees and their families. including paying 100% of monthly healthcare, dental & vision insurance premiums, a 401(k) plan with employer matching and unlimited PTO. The expected starting hourly rate of pay is between $32.00 and $36.00. Compensation may vary based on related skills, experience, and relevant key attributes.