What are the responsibilities and job description for the Accounts Payable Specialist position at Jack in the Box?
POSITION SUMMARY: Responsible for the accurate and timely processing of vendor invoices, including performing daily reconciliations, problem resolution and monthly financial close. Works well independently and collaboratively on routine activities.
KEY DUTIES/RESPONSIBILITIES:
• Performs daily Accounts Payable activities, including miscellaneous and purchase order invoice processing, validates GL account coding and workflow approval, spreadsheet uploads, reconciliation of interfaced invoices, while adhering to company policies and procedures as well as compliance with internal controls.
• Applies job knowledge and sound judgement to identify and resolve invoice processing issues by daily reconciling of interfaced invoices, rerouting invoices for workflow approval rejections, correcting errors due to missing information or other discrepancies, prepare reclasses for capital related transactions and/or incorrect account coding, and adding sales or use tax based upon predetermined guidelines and parameters. Ensure that methods used for resolution are consistent with policies and procedures.
• Audits transactions for appropriate coding associated with the specific entity in Securitization, and payments issued from the appropriate bank account; makes corrections as needed to ensure reliable financial reporting results.
• Researches and resolves a variety of routine internal and external inquiries concerning purchase orders, invoice and/or payment status; ensures timely resolution and communication to appropriate persons.
• Assists with weekly onsite check payment processing and preparation of daily payment register reports.
• Collaborates with team members, business partners, and vendors to build strong relationships, serve as a trusted and reliable resource partner and to ensure deliverables and deadlines are met.
• Performs period-end close duties: timely close of the Accounts Payable subledger, reviews invoices received but not posted to the General Ledger to determine if accruals are required and provides detailed information to Accountant.
• Provide invoice/payment support for quarterly and audits.
• Audits employee expense reports to ensure compliance with the company travel policy.
• Updates and maintains department procedures.
• Performs other related duties, tasks and responsibilities as directed or assigned.
QUALIFICATIONS:
Education High School diploma or equivalent required; Associates degree or some college preferred
Experience 2-4 years accounts payable and/or general accounting experience
Skills/Knowledge/Abilities
• Proficient knowledge of general accounting concepts and principles.
• Strong communication skills (verbal and written) and interpersonal skills.
• Ability to deliver outstanding customer service with a professional and positive attitude.
• Detail oriented, organized, and ability to effectively multi-task.
• Experience with ERP systems-Oracle preferred and comfortable navigating various software systems.
• Proficient with Microsoft Office Suite: Word, Outlook, Access, specifically Excel (pivot tables, vlookups, formulas, etc.).
• Understands and adheres to SOX processes.
• Solid analytical and problem-solving skills.
• Ability to work independently as well as in a team environment with minimal supervision.
• Demonstrates integrity and ethical behavior.
Physical Requirements - Ability to speak/hear clearly in person and on the telephone, ability to type on a computer keyboard and operate a 10-key by touch.
REASONABLE ACCOMMODATION: Jack in the Box Inc. and its affiliates will make reasonable accommodations to allow a qualified individual with a disability to enjoy equal employment opportunities and to perform the essential functions of the job. This position description should be applied accordingly. This description of duties is not intended to be all-inclusive or to limit management’s discretion to assign other duties or responsibilities as necessary.
The range for this position is $21.57 - $30.24 and is based on an employee located at our corporate headquarters in San Diego. If the candidate is hired in a different city to work remote, we will apply a geographic pay differential based on the cost of labor in the market in which the employee resides.
Salary : $22 - $30
