Construction Contract Administrator

Carlson Glass Inc. is seeking an experienced construction contract administrative professional with exceptional organizational and communication skills to join our team. This role will be responsible for assisting the project management team in all aspects of construction administration from beginning through project closeout. This is a full-time non-exempt position located in the Phoenix office.

Project Setup and Maintenance

• Obtain project documents from customers including contract information, insurance requirements, tax forms, bonding requirements, billing requirements, certified payroll and any other project specific requirements

• Create project folder on network directory and maintain accurate documentation, including contracts, change orders and closeout documentation throughout the entire project

• Responsible for accurate and timely project set up in ERP computer system

• Assist Project Managers with project budgets and SOV’s and input into ERP system

• Execute change orders in ERP system

Customer Billings

• Distribute customer billing worksheets to Project Managers

• Research stored materials and confirm billing to customers

• Complete progress billing process in ERP system

• Submit billings per project requirements

• Process billing corrections in ERP system and customer billing site

Lien Waivers

• Confirm Accounts Payable payments to vendors

• Request supplier waivers

• Submit lien waivers with billings

Contract Review

• Coordinate contract review as needed/directed

• Assist with contract review as requested

Operations Support and Other Duties

• Provide support and coordinate with Project Managers and other team members to ensure project success

• Work in a team environment with a variety of people supporting each project

• Accurately and effectively communicate relevant project information to customers and project team

• Submit documentation and warranty requests to properly close out projects

• Prepare and maintain process documentation for this position

• Cross-train other team members to ensure coverage and backup

• Additional duties as assigned

Qualifications

• Minimum 3 years experience working in the construction industry in a contract administrator or project coordinator role required

• Strong organizational and time management skills required

• Excellent communication skills both verbal and written

• Must be able to interact effectively and professionally with all company personnel, customers, and vendors

• Ability to work in a team environment and independently

• Focused on teamwork and collaboration to improve processes and efficiency

• Must be dependable, proactive and maintain a positive attitude

• Ability to prioritize workload and assist others in meeting deadlines

• Understanding of construction accounting practices and terminology

• Knowledge of Arizona Transaction Privilege Tax

Education and/or Experience

• High School Diploma or equivalent required

• Associate degree or higher a plus but not required

• Proficient in Microsoft Office Suite with a focus on Outlook, Excel, and Word

• Experience with construction industry software systems strongly preferred

• Experience with Textura, Procore and GCPay preferred

• Prior experience with contract review and analysis a plus

Benefits

• Group Health

• Dental Insurance

• Vision Insurance

• Life Insurance

• Voluntary Supplemental Insurance

• 401(k) with up to 4% company match

• Paid Time Off

• 5 Paid Holidays

This is a full-time position, with the expectation of 40 hours per week with potential overtime.

Schedule is Monday-Thursday 10-hour shifts beginning at 6am.

This position is on-site in the Phoenix office. This is not a remote position.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift

Work Location: In person