What are the responsibilities and job description for the Administrative Assistant position at Carlton Fields?
Miami, FL, USA Req #299
Tuesday, January 21, 2025
We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.
Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.
Carlton Fields is seeking an Administrative Assistant to the General Counsel and Chief Operating Officer in their Miami Office.
The ideal candidate will possess excellent organizational abilities, be detail-oriented, and proactive. This position requires exemplary judgment and adherence to high ethical standards. Also, the ability to work independently and work in a collaborative environment.
Duties Include, But Are Not Limited To
Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.
Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing careers@carltonfields.com. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.
Other details
Tuesday, January 21, 2025
We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.
Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.
Carlton Fields is seeking an Administrative Assistant to the General Counsel and Chief Operating Officer in their Miami Office.
The ideal candidate will possess excellent organizational abilities, be detail-oriented, and proactive. This position requires exemplary judgment and adherence to high ethical standards. Also, the ability to work independently and work in a collaborative environment.
Duties Include, But Are Not Limited To
- Managing and maintaining sensitive and confidential information, ensuring it is handled securely, discreetly, and in compliance with the organization's policies and procedures.
- Managing calendars, scheduling meetings, and arranging travel.
- Tracking, entering, and processing expenses and invoices.
- Time entry.
- Preparing agendas and maintaining minute books.
- Screen and prioritize phone calls, emails, and other forms of communication.
- Handle inquiries, provide necessary information, and redirect or escalate as required.
- Preparing, proofreading, and revising documents.
- Receipt, coordination, and tracking of client audit letter responses.
- Tracking and coordinating corporate filings.
- Coordinating and managing legal hold notices to relevant employees and custodians and ensuring compliance with the hold.
- Coordinating malpractice insurance reviews.
- Perform all other duties and projects that may be assigned.
- Requires 5 years in an administrative role in a general counsel’s office.
- Demonstrated experience in handling confidential and sensitive information with integrity and discretion.
- Excellent oral communication skills, including ability to effectively communicate with internal staff and external customers.
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary internal and external customer service.
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
- Knowledge of basic computer programs to include Windows, Microsoft Word and Excel, Internet, and Microsoft Outlook.
Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.
Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing careers@carltonfields.com. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.
Other details
- Job Family Office Admin
- Pay Type Salary
