Administrative Assistant II - School of Computer Science - HCII

Carnegie Mellon University is a private, global research university that challenges the curious and hardworking to deliver work that matters. Our extraordinary institution has distinctive areas of excellence and a culture marked by ambition and a deep, practical engagement with challenges facing society. We continue to produce talented alumni and draw faculty and staff eager to be a part of the university’s creative, dedicated and close-knit community. We place emphasis on practical problem solving, interdisciplinary learning, a transformative spirit, and collaboration.

The Human-Computer Interaction Institute (HCII) is a living laboratory where we investigate the relationship between computer technology, human activity, and society. Founded in 1993, the HCII is a place where we work to understand and create technology that harmonizes with and improves human capabilities, goals, and social environments through interdisciplinary research and education in design, computer science, and behavioral and social sciences. We research how people work, play, and communicate within groups, organizations, and social structures, then we design, create, and evaluate technologies and tools to support human and social activities.

We are seeking a dynamic and people-focused Administrative Assistant to join our team. You will be responsible for providing administrative support for multiple faculty members. You will also be assisting in other activities that directly relate to the success of the HCII department mission.

Core responsibilities include:

• Maintaining individual faculty calendars or other project related calendars.
• Scheduling and coordinating meetings/events. Ensuring that all needed resources (i.e., conference rooms, meals, phone, etc.) are available.
• Handling procurement and travel and expense (T&E) purchases and reimbursements for faculty, staff, and student travel and general business activity (P-Card allocations).
• Arranging domestic/international travel for faculty, staff, and students.
• Supporting events including seminars, workshops, conferences, colloquium, retreats, etc., for both on and off campus locations. Your responsibilities may also include coordinating travel, transportation, meals, registration, etc. Distributing itineraries or meeting agendas; ensuring meeting materials are produced and available.
• Providing general administrative support such as maintaining office supplies, copying materials, hanging posters, conference room reservations and any other general office and administrative support as required.
• Other departmental tasks as assigned.

Flexibility, excellence, and passion are vital qualities within the School of Computer Science HCII Department. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High School/GED or equivalent required; Associate's degree preferred.
• 3-5 years administrative support, office management and data entry/word processing experience required.
• Strong calendar management skills
• Excellent communication, organizational and time management skills.
• Ability to handle multiple tasks, meet inflexible deadlines, and handle confidential information.
• Microsoft Office, Google applications, and Oracle Applications experience preferred.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements

• Successful background check investigation.

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance. 

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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