Real Estate Administrative Assistant

Key Responsibilities:

Client Relationship Management:

• Maintain the Agent's CRM
• Assist with creating pre-listing packets and manage the creation of new opportunities in Command.
• Email listing paperwork to sellers, manage signatures, and forward signed documents to the Broker for approval.

Listing Management & Marketing:

• Oversee listing paperwork and ensure required disclosure documents are completed and uploaded to MLS.
• Schedule staging, photo shoots, and manage coordination with the photographer.
• Create marketing materials such as brochures, signs, flyers, and social media content.
• Input all listing information, images, videos, and necessary documents into MLS and ensure listing accuracy.
• Organize sign installations, obtain necessary permits, and maintain proper MLS updates (Active, Under Contract, Sold).
• Coordinate real estate sign installation and follow up with agents for feedback on showings.
• Oversee the team's marketing strategies, including social media content, website management, and blog maintenance.

Contract to Close Process:

• Manage the lead-to-close process and ensure all tasks are completed efficiently.
• Supervise the contract-to-close process, ensuring all documentation is tracked and completed.
• Assist with obtaining closing gifts and ensure proper communication with clients during the closing process.
• Work with attorneys, inspectors, and vendors to ensure timely document completion and progress.
• Handle all post-closing documentation, including commission statements and filing HUD statements.

Lead Generation & Client Engagement:

• Prospect for new clients and manage lead tracking and conversion.
• Engage with clients post-closing for referrals and satisfaction surveys.
• Organize and implement client/vendor appreciation events and special projects.
• Assist agents with the creation of social media posts across platforms
• Manage the creation and distribution of marketing materials (newsletters, postcards, etc.).

Operations & Organization:

• Continually improve and maintain operational systems and processes.
• Coordinate and maintain team calendars and schedules.

Qualifications:

• Minimum of 2 years of experience in an administrative or real estate-related role.
• Have or will to obtain a real estate license.
• Strong proficiency in CRM software, Microsoft Office Suite, social media platforms, and basic marketing tools.
• Detail-oriented with excellent organizational and time management skills.
• Proven ability to manage multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Knowledge of MLS systems and real estate industry standards.
• Ability to maintain confidentiality and work independently while contributing to the team.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 30 per week

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Commute:

• Ridgewood, NJ 07450 (Required)

Ability to Relocate:

• Ridgewood, NJ 07450: Relocate before starting work (Required)

Work Location: Hybrid remote in Ridgewood, NJ 07450

Salary : $20 - $25