What are the responsibilities and job description for the Administrative Assistant position at Carolina Beverage?
JOIN A GREAT TEAM, GREAT PEOPLE & A STABLE COMPANY!!
About Our Company
Carolina Beverage Group is a world-class specialty beverage co-packer for leading beverage brands.
Headquartered in Mooresville, NC with additional locations in Cold Spring, MN and Fort Worth, TX, we are incredibly proud of the strong team we have built with over 1,000 hard-working team members. Our ownership investments continue to bring new equipment & expansive operations to all locations providing ample opportunities across all locations in a variety of roles and departments including production, blending, ingredients, quality, maintenance and warehousing.
SUMMARY: The Administrative Assistant is the first impression for all Carolina Beverage Group (CBG) visitors both in person and via phone. This non-exempt position, reporting to the VP of Operations will provide administrative support and assistance to our leadership and management teams. This position requires very strong interpersonal skills, a self-starter with an energetic and professional demeanor, high level of integrity and the ability to recognize and protect confidential information.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Preparation of correspondence, documents, meeting materials, presentations, etc.
- Create, reviews and audit Production folders/reports
- Create PO’s for warehouse and destruction loads
- Schedule and coordinate group meetings (video and in-person) including but not limited to, conference room scheduling, room setup, food selection and ordering
- All other duties as assigned by VP of Operations, Leadership, Upper Management team members.
- Maintain stock levels of all beverages in conference rooms
- Update morning meeting charts
- Create, maintain and follow up on Executional Planner
- Responsible for Safety Walks execution
- Updates SDS database
- Manage reception area, greet and assist visitors and customers
- Negotiate contracts with merchandising vendors, facility coffee, vending machines and shredding company, including escorting vendor representatives throughout the plant when applicable and coordinating work orders as well as supply orders
- Order and arrange company and customer lunches including delivery and/or pick up
- Manage office supplies and printing within budget and negotiate pricing including equipment work orders as needed
- Make reservations for dinners as needed
- Coordinate, Plan and/or assist with execution of company sponsored/catered events including Town Hall meetings – may include set up, signing in employees, handing out items, staying later as required
- Local errands to include purchasing beverages, miscellaneous supplies, printing services, purchase postage and/or send packages via postal service, Federal Express, UPS
- Must be available for a Monday-Friday schedule from 8:00am-5:00pm (currently works 7-3) with additional hours when required
- Other duties may be assigned
KNOWLEDGE, SKILLS AND ABILITIES
- College degree preferred
- Three to five years minimum experience working in a professional executive assistant role
- Intermediate to Advanced Microsoft Office skills, and ability to become familiar with other programs and software as required
- Excellent communication skills including verbal, written and listening; ability to communicate effectively with a variety of people including executives, management and all levels of customers, vendors, visitors & co-workers
- Identity and resolve problems in a timely manner
- Strong organizational skills and self-structure, ability to manage priorities and multiple tasks, and meet deadlines. Must be able to switch priorities instantly.
- Detail oriented with exceptional follow-through skills
- Strong team player
- Excellent customer service attitude and skills, commitment to quality and strong work ethic
- Able to understand and follow verbal and/or demonstrated instructions
- Complete requested assignments with limited direction or supervision
- Strong organizational, project management and problem solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills; friendly and professional demeanor and treat all with respect
- Dependable - consistently at work and on time
- Bilingual in Spanish a plus
Work Environment:
While performing the duties of this job, the employee is frequently exposed to work in wet, humid, or outdoor conditions. The employee is also exposed to varying temperatures extremes including heat and cold as the weather varies. The employee is occasionally exposed to work on elevated platforms, with fumes or airborne particles, or with toxic or caustic chemicals. This employee is frequently exposed to work near moving mechanical parts and exposed to vibration. The noise level in the work environment is usually loud.
Physical Demands:
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Distance vision, Color Vision, Peripheral vision, and Depth perception. While performing the duties of this Job, the employee is frequently required to sit, talk or hear, use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance, stoop, kneel, crouch, and crawl.
WHAT WE OFFER:
In addition to competitive pay, stable employment and growth opportunities, we offer a variety of benefits as part of our total compensation & rewards package.
- Many of our positions work on average 15 days/month, based on 2-2-3 schedule; however, we have a variety of work schedules dependent on position and/or department
- Pay for Performance Program: Opportunities to work your way up, gain experience and earn more!
- Additional Pay for Night Shift, as applicable
- Paid Time Off (PTO)
- Paid Holidays
- Health
- HSA
- Dental
- Vision
- Life and AD&D- company paid & supplemental
- Short Term Disability
- Long Term Disability
- Company Life Insurance
- Training & Evaluations at 30/60/90 Days and Annually
- Free Uniforms
- Quarterly Bonus Incentive Program
- Employee Referral Bonuses
- Employee Appreciation Events
- Company Swag – Apparel, hats & a variety of other items available
- Discount Purchases on Beer from our MN Brewhouse Brand
- Eligible for benefits the month following 60 days employment including medical, a health savings account option, dental, vision, disability, company paid & voluntary life and more
- 401k match after 6 months with 100% immediate vesting
Background checks and drug screens are part of our hiring process
