What are the responsibilities and job description for the Admission Associate position at Carolina Day School?
Admission Associate
Reports to: Director of Admission and Enrollment Management
Position Status: Full-Time/Twelve-Month Position
POSITION OVERVIEW
Carolina Day School is committed to fostering a community of innovative thinkers, compassionate leaders, and lifelong learners. Guided by our mission, we inspire students to think critically, communicate effectively, and act with courage and integrity, equipping them to make a meaningful impact in an ever-changing world. Our philosophy is rooted in engaging students intellectually, building strong character, and encouraging each individual to maximize their potential within a supportive and close-knit community.
As the first point of contact for prospective families, the Admission Office plays a vital role in shaping their experience at CDS. Our team builds meaningful connections with families throughout the admission process, laying the foundation for a strong and lasting relationship within our school community.
The Admission Associate will be responsible for guiding families through the admission process and must have a working knowledge of all divisions at Carolina Day School. The ideal candidate will have independent school experience with strong relationship-building skills. Additionally, exceptional customer service, time management, organization, and communication skills are essential for success in this role. The Admission Associate should be proactive, able to work independently, and capable of managing tasks and projects.
The Admission and Enrollment Office Team is a collaborative work environment that encourages a growth mindset and goal-oriented outcomes. As the first impression of Carolina Day School for prospective families, our team provides a welcoming environment and ensures all families have an equitable and supportive experience throughout the admission process. Team members are also active Wildcat community members supporting our students in their extra-curricular events and participating in school community gatherings.
JOB RESPONSIBILITIES
Admission/Relationship Management
- Manage the admission process for families inquiring/applying to Carolina Day School, including but not limited to processing applications, scheduling visits and admission testing, leading campus tours, and coordinating admission committee meetings.
- Administer admission testing or arrange group testing for applicants applying to Grades Pre-Kindergarten through Grade 8.
- Communicate clearly with prospective families in person, via email, and by phone. This includes keeping them informed of the admission process and next steps, and/or inviting them to admission/school events.
- Maintain your admission funnel to help focus your efforts on the next steps for families going through the admission process. This includes maintaining documentation and files in the admission database.
- Develop relationships with faculty and staff to stay informed about the CDS community and enhance admission efforts.
- Assist in writing and/or editing admission news, updates, decisions, etc.
- Assist in onboarding new families.
Office Management and Administrative Team Support
- Take initiative to support team members and faculty/staff across divisions
- Assist in planning admission events
- Attend all admission-related events, including those outside of regular school hours
QUALIFICATIONS AND EXPERIENCE
- Bachelor’s degree required, Master’s degree preferred
- 3-4 years of independent school experience (faculty/staff position)
- Enjoys connecting and communicating with parents and students
- Excellent oral and written communication skills
- Fluency with Google Workspace and Excel/Google Sheets required. Experience with Finalsite Admissions is desired
AMERICANS WITH DISABILITY SPECIFICATIONS
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time.
The noise level in the work environment is usually moderate.
