What are the responsibilities and job description for the Administrative Assistant position at Carolina Elite Builders?
Job Overview
We are seeking a highly motivated and detail-driven Administrative Assistant to support our construction operations. This key team member will provide high-level administrative support to ensure seamless coordination across project teams, field staff, and office personnel.
The ideal candidate excels in a fast-paced environment, demonstrates exceptional communication skills, and has a strong grasp of construction-related documentation and processes. Responsibilities include managing job site paperwork, tracking project timelines, organizing vendor and subcontractor communications, and maintaining accurate digital and physical filing systems.
Proficiency in Microsoft Office, construction management software (e.g., Procore or Buildertrend), and a strong ability to multitask are essential. If you’re organized, proactive, and thrive in a team-oriented environment, we’d love to hear from you.
Responsibilities
- Perform data entry and maintain accurate records in various systems, including QuickBooks.
- Manage filing systems and ensure documents are organized and easily accessible.
- Assist in scheduling appointments and managing calendars for team members.
- Provide support for administrative tasks such as typing correspondence, reports, and presentations.
- Communicate effectively with clients and staff, serving as a point of contact for inquiries.
- Help maintain a professional office environment by ensuring cleanliness and organization.
- Support the team with additional tasks as needed, demonstrating flexibility and a willingness to learn.
Experience
- Proven experience in an administrative role or similar position is preferred.
- Strong computer literacy with proficiency in Microsoft Office Suite and QuickBooks.
- Excellent time management skills with the ability to prioritize tasks effectively.
- Bilingual candidates are highly encouraged to apply, as this will enhance communication within our diverse team.
- Experience as a medical receptionist is a plus but not required.
If you are a motivated individual looking to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
- Paid time off
Schedule:
- Monday to Friday
Work Location: In person
Salary : $18
