Accounts Receivable Specialist

Employment type: Full-time Non-exempt

Hours: 8:00am-5:00pm Monday - Friday (hours may vary)

Benefits: Excellent benefits package including:

Health, Vision, Dental insurance

Retirement plan with company match

Paid time-off

Paid holidays

TheAccounts Receivable Specialist is responsible for generating invoices for services rendered by our various internal departments. As well as meeting with customers, processing customer payments, preparing bank deposits, posting invoices and transactions accurately, reconciling statements and generating financial reports. Providing excellent customer service and maintaining accurate records is crucial.This is a full-time in-person position.

The ideal team member must have prior high-volume accounts receivable invoicing experience, solid understanding of accounting principles, and be well versed with QuickBooks and Microsoft Excel. As well as demonstrating a high degree of accuracy, attention to detail, initiative, professionalism and excellent customer service skills.

Overall Responsibilities:

Professionally represent Carolina Restoration Services’ Purpose and Core Values

High volume invoicing - Create accurate customer invoices. Enter them into QuickBooks & sync with DASH

Mail and email invoices to customers

Meet with customers in-person for check endorsement in company provided vehicle

Receive and process a high volume of customer payments, credit cards, ACH transactions, and paper checks

Post transactions in QuickBooks, DASH and other electronic databases

Prepare bank deposits

Post office and bank deposit runs in company provided vehicle

Reconcile accounts receivable ledger reports to ensure that all payments are accounted for and properly posted

Professionally communicate, answer questions, and disseminate information to customers and coworkers as well as insurance agents/adjusters

Assist with collections as needed which will include reaching out to customers via phone calls, emails and direct mail as required per our established “Collecting Funds Policy & Procedures” standard operating procedure (CFPP-SOP)

Various other accounting tasks as required

Physical Demands:

Sedentary - Work is performed sitting down for 6-8 hours per day with exposure to electrical office equipment. Exerting up to 10lbs of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body and may involve walking or standing for brief periods of time.

Fingering – Picking, pinching, typing or otherwise working, primarily with fingers rather than the whole hand as in handling.

Repetitive Motion – Substantial movements (motions) of the wrists, hands, and/or fingers.

Talking – Expressing or exchanging ideas by means of the spoken word to others accurately and quickly when necessary.

Hearing – Receiving detailed information through oral communication at normal speaking levels with or without correction.

Listening – Understanding information and ideas received through spoken and written words

Vision – Close visual acuity to perform activities such as; preparing and analyzing data and figures, transcribing, viewing a computer monitor, extensive reading without or without correction.

Work environment:

Work is performed in an office environment without substantial exposure to adverse environmental conditions, but on occasion it may be required to perform job duties outside of the typical office setting.

Job Qualifications:

2 years prior accounting/bookkeeping experience required

2 years high volume accounts receivable invoicing experience required

Proficient in using Microsoft Excel, Word and Outlook required

2 years QuickBooks Desktop required

DASH, Microsoft D365, and Power BI software experience a PLUS!

High degree of accuracy, attention to detail, discretion and confidentiality

Excellent analytical, math, problem solving and decision-making skills

Effective organizational and time management skills in a high-volume environment with interruptions

Flexibility to change tasks and priorities as necessary

Excellent communication skills with people from all walks of life

Professional appearance and demeanor

All employees must pass a pre-employment drug screen, background screening, and reference check.

All employees must have a valid driver's license and a clean driving record.

Equal Opportunity Workplace.