Accounts Payable Manager

Carolinas Alliance for Residential Excellence Holdings, LLC

Job Title :   Community Accounts Manager

Reference Number : CARE-HR-224

Purpose

This position exists to coordinate the operations of the Business Office at CARE Corporate headquarters as well as to provide business support services to entities across the enterprise.

Skills & Experience Required

• Experienced in Microsoft Office (Outlook, Word, Excel, PowerPoint); comfortable working at an intermediate level within the Office suite
• At least some level of familiarity with Microsoft SharePoint; managing folders and sub-folders, uploading files, organizing sites
• Experience with QuickBooks; overall understanding of how finances flow through QuickBooks as a means of tracking income, expenses, customers, products, etc.
• Exceptional clerical skills; ability to efficiently triage and prioritize phone calls, emails, voice mails, postal mail; ability to create and maintain intuitively organized filing systems for both paper and electronic files
• Ability to rapidly learn complex regulations, policies, and requirements related to participating in local, state, and federal programs (e.g. Medicaid)

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; talk; or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop; kneel; or crouch The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and depth perception.

Primary Duties

1. Management of general office and clerical duties including :

a. Answer incoming phone calls to the corporate office and effectively triage them to the appropriate staff member to ensure rapid response to any questions, concerns, or needs, both internal and external to the organization

b. Take messages from callers and voicemails and ensure their efficient delivery to the appropriate staff member

c. Manage the corporate generic email account to ensure prompt response to any questions or concerns which are received from internal or external stakeholders

d. Retrieve and distribute incoming physical mail and packages at the Corporate headquarters; occasionally bring outgoing mail and packages to the post office

e. Transcribe documents as needed for staff members in the Corporate office

f. Design and maintain an effective, intuitive system for organizing, storing, accessing, and retiring files, both hard copy and electronic, related to the operations of the enterprise

g. Maintain a secure, confidential repository of usernames and passwords for all corporate and leadership staff members necessary to access critical software and systems, ensuring updates whenever information changes

h. Design and maintain an effective, intuitive system for organizing, storing, accessing, and updating policies and procedures, both hard copy and electronic, related to the operations of the enterprise

i. Ensure standard office supplies necessary for operations of the office are kept in stock, a par list maintained, and manage any product or vendor selection related to office supplies to ensure the best value and effectiveness are being maintained

2. Assist Director of Finance and executive team with Accounts Payable Process

a. Complete entry as needed and ensure accuracy of accounts payable across enterprise.

b. Process payments of invoices as instructed by Director of Finance or executive team.

c. Assist with account setup and maintenance of all Vendor accounts across enterprise.

d. Notify Director of Finance or executive team of any noted delinquent accounts, billing errors, or payment errors immediately upon discovery.

e. Ensure vendor files have contracts and insurance as required or appropriate.

f. Notify Director of Finance of any new vendors or vendors with unfavorable terms that need to be addressed.

g. Ensure an adequate supply of checks are kept on hand such that when they are needed for payment of a vendor or creditor, they are in stock and ready for use

3. Assist communities with securing credit or debit cards as needed for community personnel.

4. Ensure that checks and deposit tickets are available at the communities.

5. Assist new administrative and community personnel with accessing online file storage such as SharePoint and assist with the assignment of company email addresses.

6. Make sure administrative employees upon hire receive equipment necessary to complete job functions across enterprise including laptops, cellphones, and other items necessary to complete their job function. Maintain adequate records of assigned equipment.

7. Manage Petty Cash kept at the Corporate office, including tracking money added and spent, keeping the balance at par level, etc.

8. Other tasks as delegated by the executive team. This job description is subject to change to meet the needs of the business.

Job Type : Full-time

Pay : $13.00 - $17.00 per hour

Schedule :

Supplemental Pay :

Education :

Work Location : In person

Salary : $13 - $17