Student Data Coordinator

CAROLINE COUNTY PUBLIC SCHOOLS
POSITION DESCRIPTION

JOB TITLE: LOCATION:
STUDENT DATA SYSTEM COORDINATOR SCHOOL BOARD OFFICE

REPORTS TO: WORK SCHEDULE: 12 MONTH
SUPERVISOR OF TECHNOLOGY PAY GRADE: 213

($39,187-$63,086)

SPECIAL REQUIREMENTS: FLSA STATUS: NON-EXEMPT
KNOWLEDGE AND WORKWITH
POWERSCHOOL

EDUCATION/EXPERIENCE:

• Bachelor’s Degree from an accredited institution
• Three (3) years of related experience
• Qualifications may vary from the above requirements to such a degree as the Superintendent &

Board determine is necessary and appropriate to ensure properly qualified personnel in each specialized assignment.

GENERAL PURPOSE:

The purpose of the Student Data Systems Coordinator is to oversee the Student Information System (SIS) operations and provide support and training to school staff. Support and coordinate the collection, input, auditing and reporting of system data. Obtain and distribute information from the Virginia State
Department of Education relative to all required data systems. Position also supports other responsibilities as they pertain to the Technology Department’s oversight.

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ESSENTIAL DUTIES (OR YOU CAN USE PERFORMANCE RESPONSIBILITIES):

• Oversee the Student Information System (PowerSchool/Teacher)
• Ensure that updates are installed for PowerSchool as well as the VA pages
• Provide training on PowerSchool to attendance clerks, guidance counselors and other users needing assistance
• Assist registrars with the correct data entry guidelines that the state of Virginia requires
• Create templates in PowerSchool to pull various information for different programs

• Oversee the SIF server and make sure the student info is being exchanged with the Student

Locator Agent for VDOE as well as the ZIS to connect other programs to make data exchange seamless

• SIF programs include Destiny (Library Program), Café Enterprise (Nutritional Service program) & Student Locator (VDOE)

• Export student information as needed for the following; IEP Online (Sped. Program),

Performance Matters (student assessment software.), Trapeze (transportation software),
MajorClarity (college readiness & Career planning), Focus Fitness ( WellNet)

• Upload data to include: student email addresses in two fields in PS that are used for Schoology accounts & Clever accounts; student picture files to PS and make them available to Data Business

to use in the Nutritional Service software; Bus #’s several times a year as they are updated and sent to me by transportation; EIMS student data into Pearson Access to be able to register students for SOL testing

• Ensure that all departments, including but not limited to: Nutritional Service (free and reduced lunch), special education, CTE, and federal programs have entered the correct and current information into PowerSchool for accurate state reporting as well as accurate data for SOL uploads

• Create reports to include: Principal’s Report to the Superintendent to Finance department as well as Nutritional Services for monthly ADM & ADM updates; RC (student record collection) state reports; MSC (Master Schedule Collection); assist the Special Education Department with their

December 1st State report

• Manage students in EIMS Pearson Access Virginia

KNOWLEDGE, SKILLS & ABILITIES:

• Requires the ability to use computers for data entry and for word processing and to work in various file formats (particularly Microsoft Excel)
• Knowledge of State and Federal reporting requirements, timelines and updates
• Knowledge of the student database systems and software applications utilized by the division
• Knowledge of database structures, on-line applications and system capabilities of assigned computer systems; client-server applications (SQL Server); maintenance and support
• Ability to support record retrieval and storage systems
• Ability to utilize excellent written and oral communication skills
• Ability to effectively work independently and create and maintain working partnerships with

LEA administration and staff

• Ability to modify existing programs and procedures to improve reporting and record maintenance
• Ability to type or input data accurately and according to project timelines
• Possess interpersonal skills using tact, patience and courtesy; establish and maintain cooperative and effective working relationships with others
• Learn, interpret, apply and explain applicable laws, codes, regulations, policies and procedures applicable to Student Information Systems
• Ability to disaggregate, analyze and format data

WORKING CONDITIONS & PHYSICAL REQUIREMENTS:

• Work environment is primarily inside, where the noise and temperature levels are moderate.
• The work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
• Additionally, the following physical abilities are required: feeling, grasping, handling, lifting, mental acuity, reaching, repetitive motion, speaking, standing, talking, visual acuity and walking.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.

Job Type: Full-time

Pay: $39,000.00 - $63,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Bowling Green, VA 22427: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Salary : $39,187 - $63,086