Administrative Assistant

Administrative Assistant

Carr & Family Administration, LLC provides accounting, leasing and administrative services for Carr & Family Properties, LLC commercial real estate holdings.

The successful candidate is comfortable in a public-facing role, has good interpersonal skills and can communicate well in writing. Candidates must be proficient with Microsoft Word and Excel, be able to prioritize projects and change workflow as deadlines change. The successful applicant has experience using Intuit QuickBooks, excellent writing and organizational skills, is a self-starter, able to problem solve and has a customer service-oriented personality. Experience in the accounting, legal or real estate industries is desirable. While a college degree is not required, college courses in business/finance/accounting or law is considered an advantage, as well as current licensure or previous work history in commercial real estate leasing.

This position reports to the CEO and works directly with the executive team members: the CEO, CFO, COO and Portfolio Manager. Duties include building and maintaining spreadsheets, accounting support tasks, drafting documents for executive editing and review, coordinating marketing materials, interfacing with the public, as well as many other administrative duties. Most functions are largely routine, but new challenges are presented regularly.

Carr and Family Administration offers benefits that include paid time off, medical, and dental insurance and 401(k) plan with employer contributions.

Please forward your resume and cover letter and professional references to Cheryl Evans at cevansak@gmail.com

Tasks/Duties

· Interface with tenants and vendors

· Draft letters to tenants and vendors

· Spreadsheet maintenance/data entry in Microsoft Excel

· Answer phones and route calls

· Office management including electronic (SharePoint) and physical filing

· Open and process mail

· Receive, process and deposit receivables

· Prepare payables

· Bank statement reconciliation

· Basic bookkeeping and check processing

· Coordinate materials for team meetings and take notes

· Update available units on company website

· Prepare marketing materials

· Verify accuracy of lease data entry in Yardi

· Revise and update contracts

· Manage office supplies

· Clean office and kitchen

Skills:

· 3 years customer service experience

· Understanding of Microsoft Word and Excel

· Experience with Intuit QuickBooks

· Telephone

· Interpersonal

· Organizational

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k) matching

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Customer service: 3 years (Preferred)

Work Location: In person

Salary : $25 - $35