Purchasing Administrative Assistant

Carrier Vibrating Equipment (CVE), a division of Carrier Process Equipment Group (CPEG), is a Louisville, KY-based company specializing in material handling and processing equipment. We are looking for the BEST in the industry to help us grow our business.

This role will coordinate and work well with others to quote orders, follow up, and expedite, as needed.

We are seeking a candidate who is a self-starter and organized. You also demonstrate professionalism and have strong verbal and written communication skills.

Schedule: Monday through Friday, 8 a.m. to 4:45 p.m.

What you’ll do

• Communicate with suppliers by phone and email.
• Complete purchase orders from supplier acknowledgements.
• Contact suppliers for follow-up and expediting to insure on time delivery.
• Resolve problems (delivery, invoices, quantities, etc.) with suppliers as directed by buyers.
• Handle special projects as assigned and quoting of all types from multiple areas.
• Work with Supplier Document Control (SDC) to obtain required documents in a timely manner from suppliers.
• Monitor and report on all copiers’ usage counts to Duplicator Sales monthly.
• Run and execute tasks from daily, weekly and monthly reports.
• Oversee mail distribution to the purchasing department.
• Update supplier records while logging, scanning and storing required supplier documents in the individual supplier folders on the network.
• Attend job production meetings, representing purchasing.
• File documents into the system, scanning them as needed.
• Create purchase orders from approved invoices as directed.

• Must be able to speak and communicate clearly and professionally in person, on the phone, and through email.
• Must be computer proficient with working knowledge of Microsoft Office (Outlook, Teams, Word and Excel).
• Must be able to work at a desk and on computer for a minimum of 8 hours a day, 5 days a week.

Benefits

• Medical, Dental, and Vision Insurance. We provide a company contribution with Health Savings Account (HSA) participation.
• Life and Short-term/Long-term Disability Insurance, and more.
• A generous amount of paid time off paid holidays.
• Employee Referral Program bonus.
• An onsite gym.
• Fun company events (e.g., Holiday World, Louisville Zoo, Churchill Downs, Luncheons).
• Employee Health and Financial Wellness activities.
• Employee Assistance Program. It provides legal and financial consultations, counseling, and work-life services like childcare, eldercare, and health advocacy.
• Estate Planning and Travel Services.
• Educational Assistance.
• Endless coffee.
• Career advancement and professional development. Carrier Vibrating Equipment is 100% employee-owned and led by a dynamic executive team of talented individuals who have risen through the management structure.
• 401(k) Plan with a loan feature.
• Cash Balance Pension Plan. Carrier contributes to your retirement savings plan. That coupled with a guaranteed 4% rate of return means you get a consistent contribution every year.
• Employee Stock Ownership Plan (ESOP). Typically, employers will do a 401K company match for retirement at 3-4%. We provide the ESOP retirement plan instead because it historically provides a benefit of up to 25% of your compensation.

About Carrier Vibrating Equipment: Throughout its history, Carrier Vibrating Equipment, Inc., a division of Carrier Process Equipment Group, Inc., has developed processing equipment to meet the unique needs of a broad range of industries, including chemicals, synthetics, foundry, glass, food, dairy, pharmaceuticals, explosives, wood, coal, metals, scrap, and recycling. Learn more at www.carriervibrating.com.

About CPEG: CPEG offers customers a comprehensive line of bulk material handling equipment and processing equipment. CPEG companies include Carrier Vibrating Equipment, S. Howes, Sly, and Heyl Patterson Thermal Processing. All companies are 100% employee-owned and are proud to offer high quality equipment and superior customer service. Learn more at www.cpeg.com.