Administrative Assistant: Adams Elementary

Position Title:          Elementary Administrative Assistant 
 
Qualifications:             High School Diploma
                                    Ability to work in a face paced environment
                                    Maintain a high degree of confidentiality
                                    Maintain a calm and professional demeanor during high stress                                                 situations 
                                    Good record keeping skills
Familiarity with Google Suite
Knowledge of filing, telephone and computer operations
Knowledge of Infinite Campus preferred           
 
Reports To:                         Elementary School Principal 
 
Consults With:            Teachers
                                    Other building/district level administrators and administrative assistants
 
Position Goal:             Assist building administrator and teachers in the maintenance of a positive culture focused on student achievement. 
 
Job Summary:
Under the direction of the Principal, the Administrative Assistant is responsible for assisting in the planning, organization, coordination, administration, and management of assigned school’s daily operations. 
Length of contract:  Approximately eleven months.
 

Essential Duties 

 

1. Oversee, coordinate and perform day to day office duties
2. Prepare and maintain student records and ensure that they are updated regularly
3. Perform administrative tasks such as producing letters and bulletins
4. Organize school memos and agendas, and notification systems
5. Manage the reception area and direct visitors and parents to correct school personnel
6. Handle filing and sorting activities
7. Relay information to faculty and students using a variety of mediums
8. Answer telephone calls and transfer calls to the appropriate recipients
9. Maintain daily student attendance reports and attendance records
10. Assists with new enrollment of students with classroom assignment and appropriate paperwork. 
11. Broadcast announcements over the public address systems as needed
12. Purchase office supplies as needed
13. Supports daily teacher and teacher associate staffing in collaboration with the building principal 
14. Works with the school principal to establish a safe and secure learning environment for students and staff. Develops plans for emergency situations.

 
Other Duties 
1. Stays informed of developments and research pertaining to safe and orderly schools. 
2. Performs any other related duties as assigned by the Principal or other appropriate administrator. 
 
Job Specifications 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 
 
Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.