Elementary Administrative Assistant

BASIC FUNCTION: Under administrative direction, to organize, coordinate and perform a wide variety of office functions and activities related to the administration of programs and operations at the building level. This role supports and coordinates communication between administrators, staff, families, students, and the general public. This role requires strong organizational skills and the ability to handle confidential matters.

REPORTS TO: Building Principal

RESPONSIBILITIES AND TASKS:

• Provide administrative assistance to the Elementary Principal; make, schedule and arrange appointments, meetings and conferences as needed.
• Coordinate and facilitate communications between district and site personnel, families, students, school and community organizations, and the general public.
• Communicate with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolve conflicts and issues, and exchange information as appropriate.
• Process purchase orders; provide accurate and timely information and communication to the District Office.
• Oversee communications, calendars, requisitions, records, reports, and evaluations.
• Support daily attendance records of the building.
• Coordinate and assist with special events for the school; assure adherence to legal requirements and Board policies.
• Assist with ordering and distribution of equipment and supplies.
• Answer phones and greet visitors; take and relay messages; provide information to students, parents, faculty, and site personnel; interpret, apply and explain District policies and school procedures and regulations.
• Staff absence management.
• Willingness to obtain Medication Administration in Iowa Schools training. 
• Distribute medications in the event the nurse is absent.
• Registration and Infinite Campus Support.
• Kindergarten Round Up support.
• Perform other duties as assigned.

KNOWLEDGE OF:

• School office terminology, practices and procedures.
• Modern office practices, procedures and equipment.
• Health and safety regulations.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• District organization, operations, policies and objectives.
• Oral and written communication skills.
• Standard office etiquette.
• Letter and report writing skills.

ABILITY TO:

• Perform a wide variety of clerical duties to coordinate school office activities and assist the Principal in a variety of administrative matters.
• Maintain accurate financial and statistical records.
• Understand and follow oral and written directions.
• Compose correspondence independently; strong word processing skills.
• Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others.
• Display high standards of ethical conduct, honesty, and integrity.
• Collaborative team member with a growth mindset.
• Set and meet timelines.

Salary:  minimum $25/hour

Terms of Employment:   210 days, with up to 10 flex days in the summer as needed

LICENSES AND OTHER REQUIREMENTS:

• High school diploma or equivalent.
• Three years of office experience is preferred.
• Ability to manage multiple tasks and projects at the same time.
• Customer focused mindset with a strong sense of professionalism.
• Successful completion of criminal background investigation.

(open until filled)

Salary : $25