PROJECT CONTROLS ADMINISTRATOR

Description

POSITION SUMMARY

The Project Controls Administrator is responsible for supporting project teams by assisting with estimates, tracking proposal schedules, managing forecasting data, and ensuring smooth communication between departments. This role requires strong administrative, accounting, and document control experience to coordinate project activities efficiently.

Position Responsibilities

• Assist in pulling together design team estimates and tracking proposal schedules.
• Handle initial project setup, ensuring proper documentation and data entry.
• Work with design departments and project controls to input forecasting data for design-build projects.
• Assist in resource management tracking and provide project status updates.
• Collaborate with contract administrators to issue design contracts to outside consultants.
• Coordinate with accounting to distribute monthly billings to OPS projects.
• Coordinate with accounting to allocate costs between design departments.
• Assist with pricing, tracking change orders, and monitoring costs with OPS and between design departments.
• Provide administrative support for VDC, structural, design management, and architectural teams.
• Monitor project schedules and milestones to ensure deadlines are met.
• Generate and distribute project reports to stakeholders and management.
• Maintain risk and issue logs, ensuring all project concerns are properly documented and addressed.
  
  

Qualifications

REQUIRED CAPABILITIES

Project Controls Administrator Specific

• Problem Solving
• Ability to prioritize tasks
• Flexible and Adaptable
• Customer Focus
• Resolving Conflict
• Innovative/Solutions Oriented
• Professional written and verbal communication capabilities
• Accepts Supervision and Constructive Criticism
  
  

WORKING CONDITIONS

• The majority of work is in an office setting, with intermittent sitting, standing, and walking.
• Willingness to travel to site locations for commissioning, maintenance, and troubleshooting activities (if required).
  
  

Education & Experience

• Bachelor’s degree in Business Administration, Finance, Construction Management, or a related field (preferred).
• Associate degree or relevant certification in project management, accounting, or document control (considered).
• Equivalent work experience in project administration or controls may be accepted in place of formal education.
• Experience with cost tracking, invoicing, and financial coordination.
• Strong organizational and multitasking skills to manage project documentation and workflow.
• Ability to maintain, update, and manage project-related documentation.
• Strong attention to detail and ability to work in a fast-paced environment.
• Excellent communication skills to coordinate across multiple teams and departments.
• Proficiency in project management software and Microsoft Office Suite.
  
  

The above descriptions cover the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

Carroll Daniel Engineering is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Carroll Daniel Engineering is a background screening, drug-free workplace.