What are the responsibilities and job description for the Office Coordinator - Portland position at Carson?
Are you looking to work for an Oregon-based, privately owned organization with deep roots in the community? A growing organization that values employee contribution, rewards hard work and promotes from within? If so, the Office Coordinator position might be what you're looking for!
As Office Coordinator, you will be the first point of contact for the company. You will handle the flow of people through the business and ensure that all administrative and receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.
Since 1938, Carson has been the brand trusted by thousands of customers throughout the Pacific Northwest for providing them the highest quality of products, services, and solutions. By building trust and providing dependability and excellent service, Carson has been able to expand their products and service offerings and has eight different divisions; Carson Fuels, Carson Lubricants, Carson Transload, Carson Industrial Solutions, Carson Carwash, Carson Heating & Cooling, Carson American Equipment, and Carson Retail. The eight divisions are located in Oregon, Washington, California, and Utah.
Essential Functions
- Serve visitors by greeting, welcoming, directing and announcing them appropriately
- Answer, screen, and forward incoming phone calls while providing basic information when appropriate
- Receive and sort daily mail, couriers, and deliveries
- Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
- Manage conference room calendars by scheduling meetings/appointments and resolving conflicts
- Maintain company phone lists
- Order and maintain forms and envelopes for all company locations
- Maintain order and cleanliness of the supply room
- Order office and postage meter supplies
- Order catering as needed for meetings
- Order copier toner and other printer toners, recycle used cartridges
- Prepare Federal Express shipments
- Handle travel scheduling for sales and other personnel
- Point of contact for vending machines, water dispensers and other related vendors
- Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, folding invoices etc.
- Maintain a team environment with other employees and departments.
- Other special projects and requests as assigned.
Qualifications
- Proven work experience in a similar role (minimum 3 years experience)
- Proficient with Microsoft Office Suite (Word, Excel, PowerPoint. Outlook)
- Experience with multiline phone system, ShoreTel telephone systems a plus
- Professional appearance
- Solid communication skills both written and verbal
- Will be resourceful and proactive in dealing with issues that may arise
- Will organize, multitask, prioritize, and work under pressure
- Punctuality is essential
- High School diploma
Work Environment/Physical Requirements
- Frequently operate a computer.
- Interact with others in person, over the phone, and via other devices.
- Move about the facility to access file cabinets, documents, office machinery, and other equipment.
- Occasionally bending, twisting, and turning while lifting weights of less than 25 pounds.
- Data entry while seated for greater than one-half (1/2) hour.
Employer Notes:
- Employer will conduct a background check, drug screen, and driving record check.
Please apply online at www.carsonteam.com/careers. Please answer all required questions and acknowledge, sign, and date your application.
Benefits include: Medical, Dental, Vision, 401K, Aflac, Pre-paid legal, Long Term Disability, Life Insurance, Employee Assistance Program, and PTO.
Carson is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status.
Job Type: Full-time
Pay: $19.00 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Portland, OR 97210 (Required)
Ability to Relocate:
- Portland, OR 97210: Relocate before starting work (Required)
Work Location: In person
Salary : $19 - $21
