Human Resources Data Manager/Red Rover Administrator

Human Resources Data Manager/Red Rover Administrator

**Job Summary:**
The Human Resources Data Manager/Red Rover Administrator is responsible for assisting the Assistant Superintendent for Human Resources in HR-related matters concerning the Board of Education's employees. The individual will provide excellent customer service and support to all applicants and employees, ensuring efficient and timely maintenance of the employee management system.


Responsibilities:

1. Maintain data for all school system personnel in the employee management system.
2. Develop and maintain employee management databases for system employees.
3. Design and develop personnel reports using database design techniques, web-based applications, and communication methods.
4. Maintain backups and system security for software programs.
5. Create interface procedures and automated processes between database structures.
6. Use query and business intelligence tools to create ad hoc queries and web reports.
7. Write, edit, and prepare correspondence, reports, charts, graphs, and other printed materials.
8. Prepare and submit reports required by the department of education.
9. Troubleshoot operational and software problems with the employee management system.
10. Provide new training for new users and implement new aspects of the employee management system.

Substitute System Management:
The individual is responsible for maintaining the substitute program in Carteret County, which includes managing the substitute management system software.

1. Maintain the automated Substitute Management System for all activities that govern the creation and reporting of absences and substitute selection.
2. Coordinate substitute teacher application process.
3. Conduct orientation sessions with substitutes and complete all required paperwork for employment.
4. Create and maintain files for all substitutes.
5. Meet with applicants to explain the substitute process and determine eligibility for employment as a substitute teacher.
6. Maintain the substitute handbook.
7. Provide training to substitute administrators at schools, employees, and administrators.
8. Serve as the district help desk for the substitute management system.
9. Provide support for accurate system-wide record maintenance.
10. Write, edit, prepare, or coordinate the preparation of correspondence, reports, charts, graphs, and other printed materials.
11. Manage substitute data and provide specialized information, including substitute hours of employment.

Human Resource Responsibilities:

1. Maintain and accurately input CEU credits for school system personnel.
2. Maintain and annually update the Carteret County Public School handbook and employee verification forms.
3. Process e-verify (I-9) form for all new employees.
4. Maintain and annually update the Fairbanks Participant list and ensure timely responses are received for required time study surveys.

Additional Responsibilities:

1. Follow all rules, policies, and procedures of Carteret County Schools, along with state and federal regulations pertaining to personnel issues.
2. Compose responses to incoming correspondence and compose letters and memorandums for supervisor review.
3. Answer questions from employees concerning procedures or deadlines and explain the use of records of information.
4. Maintain department personnel records and act as a point of contact for the department, providing information or referring inquiries to proper personnel.
5. Maintain strict confidentiality for all personnel matters.

Terms of Employment:
Twelve-month year. Classified, non-exempt employee.