Executive Assistant to Chief Executive Officer

Cartography Biosciences is a therapeutics organization creating the first atlas to identify targets that are specific enough to only engage cancerous cells, broad enough to work across cancer cells and patients, and safe enough to sidestep toxic side effects. Founded by Kevin Parker, Howard Chang, and Ansu Satpathy, Cartography is bridging immunology and computation to understand the critical differences between normal and cancerous cells, ultimately solving the challenge of finding the safest, most selective targets for a variety of immunotherapeutic approaches. 

About the Position:

Cartography Biosciences is looking for an Executive Assistant to support our CEO and leadership team. You will join and work closely with our dynamic, highly-innovative team working to build the next generation of cancer therapies using modern approaches in the precision medicine toolkit.

As the Executive Assistant, you will utilize your exceptional organizational and communication skills to provide support to our Chief Executive Officer (CEO) and other executives as identified. Responsibilities include scheduling meetings across complex calendars, acting as a gatekeeper and being proactive when it comes to the CEO’s calendar and inbox, coordinating travel, as well as various projects as needed. The ideal candidate is an adaptable team player who can manage multiple tasks and projects independently while also partnering with the Sr. Manager of Operations to ensure smooth executive-level operations. The ideal candidate has a passion for providing exceptional executive support, is trustworthy, embraces a growth mindset, and excels at being mindful of details in a high-performance-oriented, fast-paced, and ever-changing environment. This role will be expected to work primarily onsite in South San Francisco with some flexibility to work from home.

Responsibilities:

• Expertly manage and prioritize the CEO’s and other identified leaders calendars, focusing on productivity, urgency, and stakeholder needs
• Arrange comprehensive travel plans and coordinate high-profile events and meetings for CEO and leadership team
• Act as gatekeeper by screening and prioritizing CEO’s communications
• Effectively communicate and partner with various internal and external stakeholders, ensuring smooth collaboration and coordination
• Assist in development and organization of support materials for meetings and conferences (e.g. slide decks, presentations, meeting materials, etc.)
• Prepare and submit expense reports
• Work closely with Sr. Manager, Operations to implement office policies and procedures as needed

·      Stocking of office and kitchen supplies/snacks

·      Coordinate and assist with company celebrations

·      Candidate Support - Assist in scheduling interviews and being the main point of contact during interviews

·      Assist with special projects and ad-hoc assignments as directed by management

·      Work primarily onsite in South San Francisco

Qualifications, Skills, Knowledge & Abilities:

·    5 years relevant executive level support (VP and above)

·    Ability to manage multiple complex calendars with finesse

·    Ability to adapt and work in a fast-paced and fluid environment

·    C-Suite level support a plus

·    Start-up experience a plus

·    Previous biotech experience highly recommended

·    Event planning experience

·    Advanced technical skills and experience with both Macs and PCs

·    Advanced knowledge of MS Office, Google Suites

·    Ability to handle confidential information

·    Ability to work independently and to be resourceful with minimal supervision

·    Team player with positive attitude

The hiring range for this position is $130-160K/year depending on experience and skill set.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Cartography Biosciences is an equal opportunity employer and is committed to an inclusive, open working environment and a diverse workplace. People from diverse racial, ethnic and cultural backgrounds, women, LGBTQ individuals, and persons with disabilities are highly encouraged to apply. Cartography is also committed to providing employees with opportunities for growth and skill acquisition. As a Cartographer, you will be exposed to cutting-edge molecular biology and computational methods development and have opportunities to learn, grow, and diversify your skillset.