What are the responsibilities and job description for the Development Associate position at CASA of Sacramento County?

Job Description

About Us :

The Mission of the Court Appointed Special Advocates of Sacramento County ( CASA Sacramento ) is ensuring consistency and support for children in the foster care system through the use of volunteer advocates advancing the best interests of each child. The CASA Vision is every child in need is appointed a CASA to champion them in Court, without compromise, on the path to a safe and permanent home. CASA Sacramento is the local program of an established national brand which began in 1991.

Position Overview :

The part-time Development Associate (DA) is a valuable member of the CASA team, providing support to our CASA volunteers and you in foster care. Working with the CASA team, the DA will be responsible for supporting the Community Relations & Development department with varied administrative, data entry, and donor engagement tasks. The DA will be responsible for the maintenance of confidential donor information and support CASA fundraising and community outreach events. There are potential opportunities to participate in volunteer events. DA position may become full-time depending on the organization’s needs . The DA will work as part of a dynamic team of staff and volunteers to support the mission of CASA Sacramento through various initiatives.

Essential Responsibilities : Development Manager Support (45%)

Support mailings by cleaning mailing lists, formatting labels, printing, stuffing envelopes, and tracking returns.
Support Development Manager in processing deposits, including entering donation information into donor database, generating tax receipts and mailing tax receipts.
Donor and newsletter database maintenance and data entry.
Draft weekly newsletter (content provided by Development Manager).
Schedule and post monthly social media content (provided by Development Manager), assist with content creation, and monitor interactions / messages, notifying staff when needed.
Take monthly minutes at External Relations Committee meeting (one evening per month).
Research prospective grants, event sponsors, and auction donors in the community.

Fundraising Event Support (50%)

Support the Community Relations & Development Department with annual fundraising events, including Crab Dinner (1st Saturday in Feb.), Big Day of Giving (1st Thursday in May) and Light of Hope (summer or fall date), and one donor appreciation event. Event support can include :

Preparing event-related mailings.

Tracking marketing deliverables and scheduling sponsor thank-you posts on social media.

Auction item research, solicitation, tracking, follow-up, collection, entering into event software, and generating auction display sheets with item details.

Writing in-kind donation receipts and entering into donor database.

Miscellaneous in-house printing of event materials.

Writing event-specific thank-you notes.

Donor Relations Director Support (5%)

Support Donor Relations Director in producing handwritten thank you and outreach notes for donors.

Assist with input and update donor information in databases.

General Responsibilities

Ensure confidentiality in all assigned activities.

Assist management and other staff with respect to assigned projects as needed.

Attend staff meetings monthly and staff development training as available.

Assist in volunteer appreciation events as needed.

Perform other duties as needed.

Qualifications :

Bachelor’s degree preferred (Associate’s degree and / or equivalent work experience also considered).

Experience in an office setting, preferably social services / non-profit / court related program encouraged.

Excellent written, oral communication and relationship skills.

Competent in the use of computers, Office suite, database management software and social media.

Experience and knowledge of general office practices and procedures.

Experience with fundraising events as a staff member or volunteer.

Understanding donor engagement practices is a plus.

Demonstrated respect for all individuals regardless of socioeconomic background, culture, religion, sexual orientation, disability, or gender identity and expression, with experience working with diverse populations.

Ability to collaborate effectively with a supervisory team of professional staff and volunteers.

Ability to thrive in a hybrid work environment with strong communication, collaboration, and adaptability.

Criminal justice fingerprint clearance.

Must pass a background check in accordance with California Rule of Court 5.655.

DOJ / FBI / CACI and DMV background checks required.

Working Conditions :

Part-Time (20 hours per week). Position may become full-time depending on the organization’s need.

Schedule is Monday – Friday, some evening & late nights (9 pm) are required during CASA quarterly training.

Work performed in a hybrid environment (40% in office & 60% remote). CASA Sacramento currently operates a hybrid model of 2-3 days per week in office and remainder of the week remote / in-office as needed. (New hires eligible for hybrid work after 3 week in-office training / onboarding complete.)

Must complete 40 hours of CASA volunteer training within 90 days of hire. (This requirement may be waived if already completed as a CASA volunteer).

There is a 6 month introductory period.

Some weekend or evening hours for training classes and events are required throughout the year.

Ability to lift 20 lbs throughout the day and be able to sit or stand for long periods of time.

Benefits :

Generous Paid Time Off (PTO). Health, vision and dental coverage and 403(b) retirement plan available 1st of the month following 30 days of employment in accordance with CASA Sacramento’s policies

To Apply :

Please send resume & cover letter. All applications will be treated with the utmost confidentiality. No Phone Calls Please.

CASA Sacramento is highly committed to diversity and a workplace environment that respects, appreciates, and values employees from all backgrounds. Position will remain open until filled.

CASA Sacramento is an equal employment opportunity employer. CASA Sacramento’s policy is to not discriminate against any applicant or employee based on race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status (including registered domestic partnership status), sex and gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity and gender expression (including transgender individuals who are transitioning, have transitioned, or are perceived to be transitioning to the gender with which they identify), age (40 or over), sexual orientation, Civil Air Patrol status, military and veteran status, or any other basis protected by applicable federal, state, or local laws. CASA Sacramento also prohibits harassment of applicants or employees based on any of these protected categories.

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