What are the responsibilities and job description for the Receptionist position at Cascade Management?
About Us
Rate of Pay: $16.00-17.00
Schedule: Monday-Friday (8am-5pm)
Hours: 40
Location: Tigard, OR
Benefits: Medical, Dental, Vision, Rx, PTO, 11 Paid Holidays, Short- & Long-Term Disability and Life Insurance, Employee Assistance Program. Accident/Cancer Plan, Medical and Dependent Care Flex Benefit
* Salary is typically hired between minimum and midpoint of salary range depending on experience and any rent benefit adjustments.Cascade Management, Inc. and its principals began providing property and asset management services in 1974. We continue to manage the majority of properties from our original portfolio, which has grown substantially over time. Through our growth, the commitment to our properties, owners and employees remains fundamental to our values.
Cascade Management’s Service Model is the foundation of everything we do and is expected to be upheld every day you come to work. Our Service Model represents the most important behaviors and actions to ensure a stakeholder interaction is positive every time. As an integral part of the Cascade team, all members are expected to carry out our Service Model of Friendly, Helpful, Knowledgeable, Respectful, and Responsive.
Essential Functions and Responsibilities
The Receptionist provides overall customer service to our vendors, stakeholders, employees and guests. This position provides administrative support in assisting daily office needs and day to day operations. This individual must have high energy, flexibility, be detail oriented and committed to providing excellent service.
1. Answer telephones and direct the caller to the appropriate extension, transferring calls as appropriate. *
2. Uphold customer services standards by greeting and signing in visitors in a positive and professional manner. *
3. Maintain the order and cleanliness of all conference rooms, training room, mail rooms, employee breakroom, and all vacant offices. *
4. Responsible for supporting mail distribution, faxes and flow of correspondence.*
5. Order, repurpose, requisition, restock, and inventory office supplies and equipment for employee use. *
6. Maintain contact database. Coordinate and maintain records for telephones and parking. Coordinate requests for information and data such as client, vendor, and property information etc..*
7. Support corporate functions by providing meals and refreshments and organize meetings as requested. *
8. Work with vendors and coordinate the maintenance of office equipment. *
9. Develop and maintain filing systems, as directed.
10. Perform other administrative duties such as photocopying, faxing, filing, collating, ordering name tags, apparel etc. as assigned. *
11. Schedule and coordinate meetings assist with projects, appointments, and travel arrangements for Executives. *
12. Prepare and modify documents including correspondence, reports, forms, drafts, memos, and emails.
13. Support occupancy reporting process, as needed. *
14. Coordinate the maintenance of corporate office and equipment
15. Support site move out process as needed.
16. Regular and reliable attendance during scheduled hours*
Perform other duties as assigned.
Qualifications and Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or general education degree (GED); or one to two (1-2) years administrative experience and/or training; or equivalent combination of education and experience.
Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Reasoning AbilityAbility to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
Certifications, Licenses, RegistrationsValid Driver’s License
Other QualificationsAbility to operate basic office equipment such as telephones, typewriters, 10 key, photocopier, and fax machine.
Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions and risk of electrical shock. The noise level in the work environment is usually moderate.
Cascade Management Inc. is an Equal Opportunity Employer dedicated to an inclusive and diverse environment.
Salary : $16 - $17
