Administrative Assistant - Part-Time Hourly

Job ID: 12530
Location: Cascadia College
Full/Part Time:
Regular/Temporary:

About Us

Cascadia College is seeking highly motivated individuals who are interested in being part of a small yet dynamic community, with a faculty and staff that are dedicated to meeting the needs of our intersectional, diverse students. Cascadia College is committed to creating and supporting an equitable and inclusive faculty, staff, and student population centered on dismantling systemic oppression and historic marginalization. Individual differences are celebrated in a community of learners focused on social justice, diversity, equity and inclusion.
Application Instructions

Part Time Hourly - Administrative Assistant

Priority Consideration Date: Open Until Filled

ATTENTION CANDIDATES

In order to submit a complete application andbe considered bytheSearchCommittee, please attach all of the following to youronlineapplication:

• Cover Letter Not to exceed one (1) page that explains how your experiences and qualifications demonstrate the minimum, preferred qualifications and characteristics of the job description.
• Resume or Curriculum Vitae
• Equity & Inclusion Statement In no more than one (1) page, please describe how you have demonstrated commitment to promoting diversity, equity and inclusion among colleagues and students and share how this experience will inform your work as the Part Time Administrative Assistant at Cascadia College.

Position Overview

Under the general direction of the Student Learning Administrative Manager, this position provides administrative and secretarial support to students, faculty, and the deans for Student Learning. This position will support office operations, keep calendars, make travel arrangements, and assist with the day-to-day operations of the area.

As the Part-Time Hourly Administrative Assistant for Student Learning, it is expected that the following qualities will be demonstrated daily: a high degree of understanding and empathy for all students, faculty, staff and visitors, as well as the ability to encourage the inclusion of all voices in decision-making, promoting equity in all areas, and actively working against institutionalized norms of oppression against historically marginalized people.

Employee Type: Part-Time Hourly

Salary: $19.59 per hour, up to 16 hours per week

Supervising Position: Director of Student Learning: Curriculum, Scheduling, ctcLink Operations
Essential Duties

• Maintain records and files; use spreadsheet and database software to maintain records; use the ctcLink system (PeopleSoft) to run prepared reports and inquiries while maintaining confidentiality
• Assist the Deans in handling confidential information regarding student inquiries, grade appeals, complaints, and petitions; assist in completing appropriate processes in accordance with college policies
• Schedule meetings with internal and external clients
• Monitor budgets, arrange travel, and prepare and submit related paperwork
• Take notes for meetings and committees as needed
• Assist and support other Student Learning staff and faculty as needed
• Perform other duties as assigned

Education and Experience

Minimum Qualifications

• High school diploma or equivalent
• Some experience in office/clerical, secretarial, bookkeeping, accounting, general administrative work or equivalent
• Proficiency with Microsoft software products: Outlook, Word, Excel, PowerPoint
• Demonstrated commitment to equity and inclusion and the ability to support a diverse workplace and educational environment

Preferred Qualifications

• Associate degree
• Experience working in a higher education setting
• Experiencing using PeopleSoft or other student or course management system

Physical Work Environment

• Position in this class typically require operating a computer, communicating, observing, and repetitive motions.
• Semi-Sedentary Work: Involves staying in a stationary position to a significant degree. Jobs are sedentary if moving is required only occasionally and all other sedentary criteria are met.
• Work is performed in person at the Cascadia College campus
• Exerting between 10-30 pounds of force occasionally and/or a negligible amount of force frequently to transport, put, install, remove, or otherwise move objects, with or without reasonable accommodation.

Condition of Employment

As an institution that upholds the value of diversity, equity and inclusion of every individual, Cascadia College expects its employees to embody and promote these values. Both current and prospective employees of the College are encouraged to seek deeper understanding in these areas as part of professional growth.

Cascadia College maintains a drug-free work and learning environment and prohibits smoking in all college buildings and state-owned vehicles.

Temporary hourly employees are exempt from civil service rules and regulations. Employees who work for the college on an as-needed basis are paid an hourly wage for work performed in specific assignments. These positions are typically not eligible for benefits. This is a part-time, temporary position scheduled to work up to 16 hours a week, not to exceed 1050 hours per year or 12 months employment, whichever comes first.

Benefits:

This position is not eligible for benefits aside from accruing sick leave.

Campus Safety

In recognition of the Jeanne Clery Act, information on our campus safety can be found at www.uwb.edu/safety.

Cascadia Commitment

Cascadia College is committed to creating and supporting a diverse faculty, staff and student population. Individual differences are celebrated in a community of learners focused on diversity, equity and inclusion. Cascadia does not discriminate on the basis of race, color, religion/creed, sex/gender, sexual orientation, national origin, citizenship or immigration status, age, genetic information, marital or honorably discaharged veteran or military status, or the presence of any sensory, mental or physical disability, and is prohibited from discrimination in such a manner by college policy and state and federal law. Persons with disabilities needing assistance in the application process may make request to the Human Resources Office by calling (425) 352-8880.