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Understands and maintains compliance with public meeting laws.
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Knowledge and experience in information privacy laws, access, release of information and release control activities.
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Possesses proven oral and written communication skills. Uses proper grammar and basic medical terminology.
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Maintains an effective working relationship with internal and external customers.
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Demonstrates high moral and ethical character- maintaining strict confidentiality of sensitive information.
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Exhibits independence, objectivity, and attention to detail.
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Works effectively with the Administrative Team, Medical Staff and Board of Trustees and handles contacts with influential hospital or community leaders sensitively and professionally.
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Demonstrates good judgement in the interpretation of policies and procedures and understands the organizational and political structure of the hospital.
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In absence of executive(s), effectively uses available resources to make minor administrative decisions. Prioritizes communications, correspondence, and tasks for executive(s).
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Proficient in the use of Microsoft Office tools to include, but not limited to Teams, Word, Excel, Outlook, OneDrive, and PowerPoint to produce correspondence and documents and maintain minutes, presentations, graph, calendars, record, spreadsheets, and database.
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Competent with basic information technology troubleshooting skills to navigate hardware or software technological challenges, including office equipment, computers, audio/visual equipment, projectors, microphones, telephones, fax machines, etc.
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From a variety of platforms, including organizational electronic health record, retrieves, compiles, and store data to create reports as needed by the administrative team.
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Works effectively within organizational electronic health record to mine data for administrative strategic planning efforts.
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Efficiently and accurately arranges schedules and appointments for executives with internal and external personnel.
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Ensuring executives are in the right place, at the right time, with the right materials and information, and are briefed on the purpose and intentions of all meetings prior to meeting times and may include preparing executive summaries.
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Responsible for ensuring the accurate and on-time execution of secretarial and administrative duties including transcription, file and document management, call screening, third party requests, processing mail, and office organization.
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Responsible for making and managing executive travel plans as necessary.
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Attends meetings of the Administrative Team, Board of Trustees, Leadership Team, and Medical Staff, et al; prepares and coordinates agendas, materials, and education; accurately prepares minutes in a timely manner. Completes follow-up and follow-through on actions taken at meetings.
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Coordinates venues, facilities, food service, and other accommodations.
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Reviews and directs invoices for approval and signature.
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Schedules non-employed providers to clinical shifts.
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Coordinates daily tasks to achieve maximum productivity and efficiency, completing projects in a timely manner.
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Performs all other duties as assigned.
