What are the responsibilities and job description for the Program Support Specialist position at Castellum Inc.?
Job Description
The Program Support Specialist will perform in a key role within the Castellum Program Execution and Support Department. Key areas of responsibility shall include performing program support and reporting such as tracking contract funding status, developing funding tracking and projection reports, distributing these reports to key contract stakeholders, and identifying new ways to extract useful data out of the company’s contract accounting system to better support the Castellum Sector Vice Presidents and other Castellum departments. The position responsibilities shall also include entering new contracts and contract modifications into the contract accounting system, updating contract data as necessary, and developing and maintaining process documentation for entering and maintaining contract data,
The position requires the ability to think critically and looking beyond the obvious, the ability to identify data patterns and determine the meaning or value behind the data, an attention for detail and is able to cross check their own work products, the ability to create and foster strong relationships with co-workers, customers, and business associates, and has strong verbal and written communications skills.
The Program Support Specialist will report directly to the Vice President of Program Execution and Support and will interface directly with the Castellum Sector Vice Presidents and Program Managers, Government Contracting Officer Representatives, Government Contracting Officers, and Prime Contracts Administrators and Managers. The Program Support Specialist will work under minimal supervision and will be able to use a high degree of latitude and creativity in performing their job functions.
Specific Job responsibilities will include:
Education, Years of Experience, and Clearance:
Castellum is composed of three subsidiaries Corvus Consulting, Specialty Systems, and GTMR. We are a technology company focused on leveraging the power of information technology to help solve our Nation's most pressing national security challenges. We provide US government and commercial clients with Cybersecurity, Software Development, Systems Engineering, Information / Electronic Warfare, Program Support, and Data Analytics services. We also offer subject matter expertise in artificial intelligence / machine learning, 5G technologies, model-based systems engineering, program management, information assurance, intelligence analysis, and CMMC compliance.
Castellum is composed of three subsidiaries Corvus Consulting, Specialty Systems, and GTMR. We are a technology company focused on leveraging the power of information technology to help solve our Nation's most pressing national security challenges. We provide US government and commercial clients with Cybersecurity, Software Development, Systems Engineering, Information / Electronic Warfare, Program Support, and Data Analytics services. We also offer subject matter expertise in artificial intelligence / machine learning, 5G technologies, model-based systems engineering, program management, information assurance, intelligence analysis, and CMMC compliance.
The Program Support Specialist will perform in a key role within the Castellum Program Execution and Support Department. Key areas of responsibility shall include performing program support and reporting such as tracking contract funding status, developing funding tracking and projection reports, distributing these reports to key contract stakeholders, and identifying new ways to extract useful data out of the company’s contract accounting system to better support the Castellum Sector Vice Presidents and other Castellum departments. The position responsibilities shall also include entering new contracts and contract modifications into the contract accounting system, updating contract data as necessary, and developing and maintaining process documentation for entering and maintaining contract data,
The position requires the ability to think critically and looking beyond the obvious, the ability to identify data patterns and determine the meaning or value behind the data, an attention for detail and is able to cross check their own work products, the ability to create and foster strong relationships with co-workers, customers, and business associates, and has strong verbal and written communications skills.
The Program Support Specialist will report directly to the Vice President of Program Execution and Support and will interface directly with the Castellum Sector Vice Presidents and Program Managers, Government Contracting Officer Representatives, Government Contracting Officers, and Prime Contracts Administrators and Managers. The Program Support Specialist will work under minimal supervision and will be able to use a high degree of latitude and creativity in performing their job functions.
Specific Job responsibilities will include:
- Program Support
- Develop funding status reports and distribute to contract stakeholders.
- Respond to Ad Hoc contract funding or data requests from CORs, Prime, and Castellum Sector VPs.
- Track contract ceiling status.
- Develop contract revenue actuals and projection reports.
- Analyze and report on various contract data relevant to Castellum’s operations.
- Manage contract travel request approvals.
- Collect, edit, finalize and deliver monthly contract technical reports to government customers and prime contractors.
- Contracts Administration
- Enter new contracts and contract modification data into the contract accounting system.
- Maintain/update contract data in the contract accounting system.
- Use various prime contractors’ contracts administration portal for entry of time cards, time card approvals, and invoice submissions.
- Request contract modifications for additional funding and period of performance execution.
- Prepare cost proposals for additional contract funding.
- Support the subcontractor administration functions.
- Develop and maintain process documentation for all contract administration functions.
- Updating the contracts administration document library as new documents are produced/received.
- Entering and maintaining data in prime contractors’ contracts administration portals.
Education, Years of Experience, and Clearance:
- A BS/BA in a Business, Accounting, or a STEM discipline is preferred. Exceptional technical skills and experience may be considered in lieu of the degree requirement.
- Must have at least 8-10 years experience working in a professional business environment with a minimum of 5 years supporting Department of Defense contracting.
- Must be highly competent in the Microsoft Office suite of products.
- Must have strong analytical and critical thinking skills.
- Must be detail oriented.
- Must have prior experience working with a government-approved contracts administration and accounting system.
- Must have demonstrated ability to work independently, with minimal supervision.
Castellum is composed of three subsidiaries Corvus Consulting, Specialty Systems, and GTMR. We are a technology company focused on leveraging the power of information technology to help solve our Nation's most pressing national security challenges. We provide US government and commercial clients with Cybersecurity, Software Development, Systems Engineering, Information / Electronic Warfare, Program Support, and Data Analytics services. We also offer subject matter expertise in artificial intelligence / machine learning, 5G technologies, model-based systems engineering, program management, information assurance, intelligence analysis, and CMMC compliance.
Castellum is composed of three subsidiaries Corvus Consulting, Specialty Systems, and GTMR. We are a technology company focused on leveraging the power of information technology to help solve our Nation's most pressing national security challenges. We provide US government and commercial clients with Cybersecurity, Software Development, Systems Engineering, Information / Electronic Warfare, Program Support, and Data Analytics services. We also offer subject matter expertise in artificial intelligence / machine learning, 5G technologies, model-based systems engineering, program management, information assurance, intelligence analysis, and CMMC compliance.
