What are the responsibilities and job description for the Administrative Assistant position at Castro & Company?
Serving Federal Government Clients, Castro & Company is a dedicated Audit, Advisory and Accounting CPA firm headquartered in Alexandria, Virginia. We are dedicated to helping our clients accomplish their strategic goals while providing our people a diverse and inclusive environment to thrive and succeed. Castro & Company employees are part of a learning culture with challenging career development opportunities. We encourage teamwork and collaboration, and reward excellence.
Castro & Company is seeking a detail-oriented and proactive Administrative Assistant to oversee office operations to ensure a best-in-class experience for our employees, clients and visitors. Serving as the first person that our employees, candidates, clients, and visitors engage with at our Old Town Alexandria office location, this high visibility role is a great fit for someone who thrives in a fast-paced environment, enjoys interacting with people and has a bias for action. This role is 100% onsite with free onsite parking and a couple blocks from the nearest Metro station.
What You Will Do In This Role
Castro & Company is seeking a detail-oriented and proactive Administrative Assistant to oversee office operations to ensure a best-in-class experience for our employees, clients and visitors. Serving as the first person that our employees, candidates, clients, and visitors engage with at our Old Town Alexandria office location, this high visibility role is a great fit for someone who thrives in a fast-paced environment, enjoys interacting with people and has a bias for action. This role is 100% onsite with free onsite parking and a couple blocks from the nearest Metro station.
What You Will Do In This Role
- Serve as the front desk point of contact for employees and guests, ensuring interactions are handled with friendliness and professionalism.
- Proactively anticipate office needs and take the initiative to address them to ensure office and workspaces are always presentable and ready for our employees and clients.
- Efficiently execute daily office duties. These include but are not limited to handling mail and packages, managing employee building access and parking, overseeing employee hoteling, etc.).
- Ensure the office is always organized, well-stocked, and running efficiently.
- Quickly identify and resolve administrative issues, ensuring minimal disruption to office operations as needed.
- Assist with business practices with administrative matters. Duties include but are not limited to preparation of reports, presentations, correspondence, and professional membership enrollment.
- Facilitate quarterly office maintenance scheduling and appointments.
- Serve as point of contact for all facilities vendors.
- Execute other office and administrative duties as requested.
- Bachelor’s degree.
- Two or more years (2 ) of office experience.
- Intermediate or higher levels of experience in Microsoft Outlook, Microsoft Teams, Microsoft SharePoint, Microsoft Word, Microsoft Excel, and Adobe PDF.
- Excellent written and verbal communication skills.
- Excellent organizational, multi-tasking and time-management skills, with the ability to prioritize tasks.
- Ability to work and interact with members of the Executive Leadership Team.
- Strong written and verbal communication skills for interacting with employees, clients, and executives.
