What are the responsibilities and job description for the Central Office Administrative Assistant position at Caswell County Schools?
JOB TITLE: Office Support III: Exceptional Children Department
REPORTS TO: Director of Exceptional Children
SALARY: Based on State and Local Salary Schedule
STATUS: Permanent 12 months, Classified, Exempt
SUMMARY: The job of Office Support III: School Exceptional Children Department was established for the purpose to provide administrative support involving secretarial duties in assigned functional areas, promoting efficient and organized operation of office activities. Employees in this classification perform both routine and non-routine administrative support duties as dictated by the nature of the work area. Work involves receiving correspondence, screening, and independently handling a variety of routine inquiries by telephone and in person, and maintaining a variety of records and files. Other responsibilities include assimilating information from a variety of sources to compose letters, generate reports and provide informational data.
RESPONSIBILITIES & DUTIES:
- Places and receives telephones telephone calls, records messages, keeps director and other EC Office Staff informed
- Processes all incoming and outgoing mail
- Assesses needs, orders and maintains supplies, materials, and equipment needs
- Maintains financial records, prepares necessary purchase orders, professional leave forms and travel reimbursements
- Prepares correspondence and reports as instructed
- Makes necessary arrangements and contacts for meetings including date, location, and time and prepares all materials
- Interacts and answers questions professionally and appropriately with the public and district staff in person and on the telephone
- Maintains confidentiality of personally identifiable information regarding students with disabilities
- Assists in processing a variety of student and school administrative information and data
MINIMUM EDUCATION, EXPERIENCE AND REQUIREMENTS:
- Associate Degree preferred.
- Graduation from high school and any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to prepare, read and comprehend a variety of job related forms, reports, spreadsheets, plans, records, documentation, and correspondences required by the job
- Ability to work harmoniously administrative and instructional staff and the Central Office staff
- Considerable knowledge of computers
- Comply with confidentiality requirements in local, state and federal policies and statues
- Ability to establish and maintain effective working relationships as necessitated by work assignment
PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is frequently required to stand, walk, sit, talk and listen. The employee is occasionally required to use hands to fingers, handle, or feel: reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 15 pounds or more at times.
DISCLAIMER:
These statements of the job descriptions are intended to describe the general nature and level of work performed by an employee in this category. The description does not contain an exhaustive list of all responsibilities, duties, skills and other requirements necessary of employees to perform in this position.
