Human Resource Specialist - Temporary

Provides a wide range of HR related services, administrative and operational support to one or more regions including but not limited to new hire administration, personnel services and support within the employment lifecycle, implementation of HR systems and other applicable employee relations activities. Participates as a member of the HR department and regional HR team in delivering HR services to support the Agency’s efforts to build an exceptional workplace.

Serves as the main point of contact and statewide influencer/team leader for one or more specialized areas of HR service and/or specialty projects such as Pre-hire/Onboarding process development, Guardian liaison, statewide personnel compliance, HRIS liaison, regional recruiting.

Essential Job Functions:

Regional HR Support

HR Specialists will partner with the HR team to:

• Provide general HR administrative support to one or more regions under the direction of the HR Manager/Director as a member of the regional HR team.
• Interface with new hires and support them through the Paycom pre-boarding and on-boarding processes; assure that new hires have successfully completed all hiring requirements prior to orientation; manage new hire employee files/records, paperwork processing and fingerprint associations.
• Answer inquiries from applicants, employees, and supervisors/managers; provide accurate and concise information about Catalyst Family Inc.’s lines of business as well as HR policies and procedures; direct callers to the appropriate representative or department as needed.
• Ensure the accuracy and timeliness of employee information submitted to appropriate internal and external partners including HRIS, licensing and centers, to meet internal protocols and external agency requirements
• Complete all pre-employment steps and coordinate documents for upload (if needed), assist employees with navigating Paycom processes, audit for document changes, acknowledge document uploads and coordinate new hire orientations/trainings in Paycom.
• Support the successful transmission, access, and maintenance of licensing documents for centers, in line with appropriate licensing requirements.
• Process PAFs for personnel changes, transfers and separation of employment and submit to HRIS; submit changes/updates to reflect appropriate on-line Licensing associations with Department of Social Services (Guardian) and center rosters and submit regional/center term files to corporate office at least annually.
• Audit licensing rosters on a regular basis and submit edits/updates to reflect appropriate on-line Licensing associations with Department of Social Services (Guardian) and center rosters as needed.
• Work with regional administrative assistant teams to assure creation of ID badges for new hires and for center staff on an as- needed basis; assist with paperwork/licensing associations for center’s aides, interns, volunteers, as well as third party staffing; process vouchers for billings associated with employment related screenings and immunizations.
• Assist with maintenance and verification of employee documents and compliance requirements in Paycom; provide employee reports as needed.
• Various short-term and long-term projects as identified.
• Other duties reasonably related to the department and position, as assigned.

Regional HR Specialist Functions

HR Specialists will serve as the main point of contact and project manager for 1-2 identified specialty areas on a statewide basis. Specialist assignments may change on occasion based on business needs and departmental priorities. Examples of these specialist functions may include but are not limited to integral areas of services such as Pre-hire/Onboarding process development, Guardian liaison, statewide personnel compliance, HRIS liaison, or regional recruiting. Essential Functions of the Specialist role include:

• Manage the designated specialist functions as needed to ensure accurate and timely implementation and service. Provide regular updates to HR team and supervising manager.
• Ensure consistent application and implementation of pertinent HR regulations and Agency policy related to employee’s assigned specialty areas and assist in developing internal processes that are in line with identified policies and regulations across the state.
• Ensure issues/concerns related to the assigned specialty area are being properly evaluated and resolved via established policy and procedure review. Inform team leaders when a policy or procedure may need to be evaluated for change.
• Work in partnership with other departments to ensure required HR or Policy documentation and/or paperwork is executed and processed as applicable.
• Support the HR team to monitor and follow up on applicable employee/worksite trainings, certifications, personnel requirements, and worksite postings as applicable.
• Various short-term and long-term projects as identified.

Education and Experience:

Education

The MINIMUM formal relevant education required by the position. Relevant experience/certifications in lieu of formal education will be considered.

• AA degree in Human Resources, Business, or related field preferred.

Experience

The MINIMUM relevant experience necessary to qualify for the position. Experience in lieu of education is to be counted as part of formal Education and not as part of the required experience.

• 3-4 years’ experience in of administrative in a medium-sized office. Orientation and experience in Human Resources or related field desirable.

Other Qualifications:

• An exceptional customer service orientation and strong attention to detail.
• Excellent organizational skills and strong communication skills, both verbal and written; Ability to interact with a wide range of personalities and to represent the employer in a positive, professional manner.
• Professionalism, positivity, and ability to demonstrate sound judgement and good decision-making skills. Ability to maintain confidentiality of sensitive information.
• Excellent computer skills with MS Office applications (Word, Excel, PowerPoint, Publisher etc.), especially with Excel spreadsheet applications.
• Comfortable with technology and aptitude for learning new software applications on the job.
• Ability to work independently and solve general problems, while keeping management updated on status of projects and challenges encountered.
• Ability to handle large projects and see them through to completion.
• A “big picture” thinker: ability to plan and foresee needs.
• Ability to work well under deadlines, handle multiple projects/tasks, change priorities as needed, and work successfully within a team dynamic.
• Travel: Up to 10%

Shift Type: Full Time, On-site, Temporary Position

Schedule: Monday - Friday, 8 hours per day

Compensation: $23.55 - $35.32 hourly

What We Offer:

• Medical, Dental, and Vision Benefits
• Life, Accidental Death & Dismemberment (AD&D), and Long-Term Disability (LTD) employer paid coverage
• 401(k) Retirement plan and Employee Assistance Program (EAP)
• Personal Health Advocate
• Paid vacation, sick time, and holidays
• Commuter pre-tax benefit
• Discounted childcare
• Access to the Calm app
• Tickets at Work employee discounts

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.