What are the responsibilities and job description for the Executive Assistant position at Catapult Solutions Group?
Executive Assistant
Location
San Diego, CA (Hybrid – 3 days on-site [typically Tues, Wed, Thurs] in office and 2 days remote)
Department
Administrative
Duration
Contract position for 1 year (HIGH possibility to go longer - or even convert to permanent during this time OR after contract is up)
Pay Range
Up to $70/hr (depending on level of experience)
Company Overview
Fortune 500 innovative technology company. (Rated Top 100 Best Places to Work in the U.S. – Year over year)
Responsibilities
- Supporting 2 directors - calendar management, expenses, travel, priorities of the leaders, and maintain business relationships.
- Provides administrative support in a variety of functions.
- Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials.
- Responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging.
- Schedules and coordinates meetings, travel, and other group activities.
- May be responsible for creating reports and distributing on a regular schedule.
- Has advanced word processing, spreadsheet, and graphics software skills.
Qualifications
- Senior EA candidate 8-10 years of experience supporting up to VP-level.
- Very proactive, constantly looking ahead at things and would like a partner who is looking as far if not further ahead; ability to manage complex projects over time, multiple steps ahead.
- Someone who is a quick learner, can pick up priorities quickly and then proactively adjust things without needing to be asked.
- Very personable - gets along with others well.
- Some exposure to data, AI, etc. is helpful but not necessary; Data, analytics, and machine learning concept knowledge/jargon understanding is a HUGE plus.
- Good business rapport and business acumen knowledge.
- Strong accountability - someone who doesn’t let things slip through the cracks and that don’t need to be micromanaged.
- Strong communication and willingness to express their POV.
- Someone who is patient and calm - our business can feel unstructured and chaotic, and needs to be able to pivot without getting flustered.
- Good at proactive documentation and document management. Common platforms we use are the Google Cloud suite and Figma (nice to have but not necessary)
Salary : $70
