Contract Coordinator

Job Summary: This position requires the knowledge of contracts, grants, leases and proposals along with the skills necessary to problem solve and prioritize issues in order to process documents in an efficient and timely manner; proficient knowledge of Microsoft Office applications including Word, Excel and Outlook. Experience with Contract Logix software preferred. Must be able to communicate effectively with all levels of authority.

Direct Report To: Chief Financial Officer Supervises: No

FLSA STATUS: Exempt

Duties/Responsibilities

Essential Job Functions:

The Contract Coordinator is responsible for coordinating the creation, review, and approval of contracts, grants, leases and proposals. Specific duties include:

• Overseeing the execution and administration of all contracts
• Ensuring contracts are executed in accordance with corporate standards
• Coordinating with agency legal and insurance departments to ensure contract compliance
• Maintaining a database of all contracts, including tracking their status and ensuring they are updated and compliant
• Maintaining and updating contract templates as required
• Training/educating agency staff on policies and procedures related to contracts and contract routing
• Assisting administrators in negotiating contracts as needed
• Working with program personnel to coordinate the annual Patients Compensation Fund (PCF) applications renewals and Child and Adult Care Food Program application submission
• Communicating with program personnel on contract issues
• Communicating issues to supervisor and appropriate personnel
• Maintaining insurance certificates for agency vendors
• Assisting the CFO with risk management matters as needed
• Maintaining files for agency property and leases
• Performing other duties as required by supervisor

Physical Requirements:

Physical demands:

1. Stand less than 33% of time worked.
2. Walk less than 33% of time worked.
3. Sit over 66% of time worked.
4. Use of hands to handle over 66% of time worked.
5. Reach with arms/hands over 66% of time worked.
6. Able to lift up to 25 pounds less than 33% of time worked.
7. Manual dexterity sufficient to reach/handle items and work with fingers.
8. Clear vision at 20 inches or less and ability to adjust focus to bring object into sharp focus.
9. Moderate noise level (business office with computers and printers)

Minimum Educational and General Qualifications:

Bachelor's or Associate's degree in a related business field with at least three years' experience in a legal, finance or contracts review position. Must have excellent verbal and written communication skills, ability to communicate with staff at all levels, strong attention to detail, strong legal analysis skills, excellent organizational skills and the ability to handle multiple tasks both effectively and efficiently. Must have problem solving skills and must be proficient with Microsoft Office applications and contract databases.

All candidates for employment with CCANO must submit to a criminal records check as a condition of employment. 

New employees will be required to complete a criminal background check prior to employment.

Compliance with the State of LA Child Protection Act and Archdiocese Policy on Abuse and Neglect, to provide for the safety and security of all clients served by CCANO programs. 

Certain programs require additional background checks in addition to the Archdiocesan check.  These may include the "State Police Check " and

" The Department of Education".