What are the responsibilities and job description for the Administrative Assistant (Women's Residential) position at Catholic Charities, Diocese of Paterson?
Are you passionate about making a difference in others' lives? Then come join the Straight and Narrow team!
Headquartered in Paterson, NJ, Straight and Narrow is the largest program of its kind. We provide innovative and compassionate services to individuals struggling with substance use and co-occurring disorders. We are looking for dedicated, caring and compassionate people to work in our Residential/Outpatient Treatment Facilities and Community Programs.
Administrative Assistant
Location: Paterson, NJ
Schedule: Monday- Friday 8:30am-4:30pm
Job Summary:
- Responsible for performing secretarial, Clerical, reception duties, overseeing maintenance of unit’s office equipment and office supplies; maintaining unit’s files in an organized and up-to-date manner and conduct billing.
- Answer all incoming phone calls and secure telephone/reception coverage when not in work area.
- Type, file and distribute all memorandums, reports and correspondence for Director, Clinical Supervisor and counseling staff (as needed).
- Type and distribute progress reports to appropriate referral sources
- Organize and maintain client rosters and communicate with the Admission Department
- Receive, open and distribute mail (when applicable)
- Prepare all outgoing mail and assure that it is sent on day prepared
- Develop and maintain an organized system of information management
- Maintain and file paperwork for all treatment files (when applicable)
- Ensure that all open client files are up-to-date and organized alphabetically all closed files are organized alphabetically and are easily accessible
- Oversee functioning of all office equipment and machines (i.e., fax, copy machine, etc.)
- Monitor and order all office supplies
- Attend weekly staff meetings and take meeting minutes (when applicable)
- Observe all confidentially requirements required by regulating agencies
- Billing duties include verify insurance eligibility, submit claim files to Medicaid, Managed Care insurance and any other applicable NJ approved billing portals. Confirm claim file acceptance and resolve any known issues related to the file submission. Identify, correct and track critical billing errors in coordination with the treatment provider. Perform data entry, payment posting collection and receivable reports. Participate in scheduled billing meetings. Other billing duties as assigned.
Qualifications:
High School diploma or GED; proficiency in English Language; computer literate with all word processing applications; familiarity with office equipment; ability to interact appropriately with clients, staff and outside persons and hold confidential all client and agency/department information obtained as a result of performing job responsibilities.
Benefits:
For full time positions, we offer medical, vision, dental, life and supplemental life insurance. Accidental and Critical Illness Insurance, 403B with employer match, Paid Time off (PTO), in house training seminars, two training days for certified professionals. SN also offers supervision for those individuals trying to become licensed in NJ as a LCADC/CADC, LSW, LCSW, LAC, LPC and LMFT. We participate in employee discount programs such as the Working Advantage program.
