What are the responsibilities and job description for the Grants Specialist position at Catholic Charities Diocese of Venice, Inc?
Title: Grants Specialist
Reports to: Grants Director
Location: Catholic Charities, Diocese of Venice, Inc. | Sarasota Office
Classification: Salaried/Exempt
Overview
Catholic Charities, Diocese of Venice, Inc. (CCDOV) provides services to people of all races, backgrounds, and beliefs. We offer a variety of housing and social service programs to individuals, families, and communities across ten counties in Southwest Florida.
The Grants Specialist provides comprehensive administrative support for all grant-related activities including research, application development, contract administration, reporting, and compliance. This position maintains CCDOV's presence across all web-based federal, state, and local grant platforms while supporting the grants team with research, writing, and documentation management.
Job Responsibilities
- Provide administrative support with all pre- and post-award grants and contracts administration.
- Maintain/update CCDOV's presence on all federal, state, local, and private foundation funding platforms.
- Develop and maintain a highly organized and centralized file repository in SharePoint.
- Secure and organized agency grant applications, contracts, support documents, reports, and important correspondence with funders.
- Research and identify potential funding opportunities aligned with CCDOV's mission and programs
- Assist with monitoring funding opportunities and reporting on key strategic priorities.
- Assist with the development of grant narratives and budgets as needed.
- Assist with the development of grant-related policies and procedures, securing letters of support, and other duties that support the grants administration team.
- Support grant implementation procedures and provide ongoing support for new program development
- Attend weekly grants and strategic management team meetings and provide organized summary reports on compliance activities and upcoming funder requirements.
- Coordinate with program staff to collect program outcomes and impact stories for reporting purposes.
- Track active grants and maintain accurate grant files and documentation in grant management platforms.
- Prepare and assist with timely submission of reports to ensure compliance with grant requirements.
- Help draft acknowledgment letters and updates to grant funders.
- Complete grants management professional development, as assigned by the Director of Grants.
- Other duties as assigned.
- Bachelor's degree or equivalent work-related experience required
- Possess highly developed administrative and organizational skills
- Experience with publicly funded non-profit preferred
- Excellent written and oral communication skills
- Strong analytical skills and ability to work independently
- Able to manage time and resources efficiently and resolve problems quickly
- 3-5 years' experience in a similar role or high-functioning administrative support role in a non-profit
- Proficiency with MS suite and online platforms – gov; Foundation Directory, InstrumentL, etc.
- Strong attention to detail and ability to manage multiple projects with competing deadlines
- Knowledge of federal, state, and local grant regulations preferred
- Must pass Level II Background check
