What are the responsibilities and job description for the Accounts Payable Specialist (Part-time) position at Catholic Charities Diocese of Palm Beach, Inc.?
Job Description
Job Description
Summary :
At Catholic Charities we rely on meticulous financial system to drive our organization. The accounts payable (AP) specialist keeps that system running smoothly by managing cash flow and paying vendors and suppliers. This position is responsible for managing all payments and expenses for all offices, and programs of Catholic Charitie-Diocese Palm Beach.
Essential Duties and Responsibilities
Paying invoices, and recording all payments
Tracking credits owed to the company
Reviewing all payments and expenses, including purchase orders, and invoices
Reconciling monthly payable reports
Preparing monthly expense statements and financial reports
Responding to queries from suppliers, customers and staff
Prepare basic, standard journal entries to the general ledger, including recurring journal entries, post basic entries upon approval.
Perform other data entry functions into various databases and sub-systems
Maintain general ledger and subsidiary ledger accounts
Ensure all invoices, check requests, expenses and bills have been properly authorized and backup detail is supplied to support charge
Audit expense reports to ensure proper coding of expenses and adherence to the stated travel policy and procedures
Research and resolve basic questions related to general ledger items
Assist with special projects as assigned
Obtain signatures on all checks
Has sound analytical skills and fully understands business processes in the area of responsibility
Able to organize and prioritize areas of responsibility and complete work in a timely manner
Works well individually and collaboratively in a team environment keeping colleagues well-informed; asks for help when necessary; offers useful feedback
Must have good presentation skills and can effectively communicate
Organize monthly billing items including billable expenses.
Adheres to work schedule hours.
Other duties as assigned
Other Miscellaneous Duties :
Prepare bank account reconciliations
Complete training courses as required
Analyze monthly the general ledger and assist in the preparation of the monthly financial statements
Make telephone calls when requested
Maintains an organized and neat office and accounting files
Assist, when necessary the Director of Finance with any accounting department items
Qualifications :
The ideal candidate will possess :
Bachelor's degree in accounting with 2 years' experience
Knowledge and understanding of the accounting cycle and journal entries
Proficiency in Microsoft Software (specifically Excel formatting)
Proactive, organized and detail-oriented person who can work independently with minimal supervision
Highly effective interpersonal and communication skills (written and verbal)
Keep a pulse on the job market with advanced job matching technology.
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