What are the responsibilities and job description for the Administrative Assistant position at Catholic Charities of the Archdiocese of Miami?
POSITION SUMMARY:
This position is for an assertive candidate with excellent communication skills who can assist the Program Director with the organizational/clerical duties of the office. The incumbent in this position demonstrates sensitivity to the service population’s cultural and socioeconomic characteristics.
Duties and Responsibilities
Administrative Duties
• Answer telephones
• Responsible for office filing
• Orders and monitors supplies and equipment.
Accounts Payable:
• Review, prepare, and process Purchase Orders into the Micro System
• Submit purchase orders and invoices to Program Director for approval and signature
• Furnish signed invoice to Central Office for payment
• Maintain accurate filing of invoice
• Interact with vendors
Programmatic & Support Services:
• Screen potential clients to determine eligibility for program service
• Responsible for data entry in required databases.
• Ensures that all clients’ records are properly maintained in compliance with regulatory requirements.
• Collect track and record program fees.
• Prepares deposit slip of program fees for verification and deposit by the Program Director.
• Provide referral services to clients as needed.
Additional Duties
• Communicate any problem/concern of the program to the Program Director in a timely manner
• Performs other duties as assigned by the Supervisor
• Complete all required training per Regulatory guidelines and other training as requested by the supervisor.
Physical Demands:
• The work is usually sedentary but may require long periods of standing, walking, and /or bending and some light lifting. The work is mostly performed in a secure office setting.
Educational & Experiential Requirements:
• High school diploma or GED
• Minimum one year experience.
• Moderate to strong computer skills, specifically in Excel and Microsoft Office Applications
• Excellent oral and written communication skills
Reporting to this position: N/A
• No Staff
