Assistant Bookkeeper (Part-Time)

Hours Per Week: 24

Weekly schedule: Monday, Tuesday and Thursday, 8:00 am to 5:00 pm.

Position Summary:

St. Ann in Clayton, NC is currently accepting applications for the part-time position of Assistant Bookkeeper. Under the supervision of the Business Manager, the Assistant Bookkeeper is responsible for processing the day-to-day finances and expenses of the parish.

Key Responsibilities: 

• Assists the Bookkeeper as necessary to record and maintain financial transactions and statements of the parish.
• Utilizes various technologies, programs, and computer software systems to perform work functions
• Works closely with volunteers and vendors, including but not limited to, collecting the offertory, counting the collection, and depositing the collection.
• Schedules Second Collections; Diocesan and National according to Diocese recommendations.
• Maintains contact with Diocesan Business and Finance Office, especially with the Parish Auditor.
• Coordinates with volunteers in small fundraisers as needed following Diocesan
• Prepares tax documents and contribution statements as needed.
• Works in conjunction with the Development Office and BAA chair at the parish level to process all donations received.

Secondary Duties:

• Helps/Guides English and Spanish speaking parishioners as needed.
• Perform other duties as assigned.

Minimum Requirements:

• Bachelor’s degree in accounting, or equivalent business experience, as well as knowledge of generally accepted accounting principles.
• 3-5 years of accounting experience.
• Must be proficient with using Microsoft Office Suite and Quick books.
• Proficient developing standards, analyzing information, dealing with complexity, reporting research results, data entry skills, attention to detail, confidentiality.
• Lifting of boxes of financial records for storage may be required. (approximately 10 lbs.)
• Bilingual English/Spanish is preferred
• Employment is contingent upon applicants satisfactorily passing criminal background and reference.
• Must complete diocese-sponsored Safe Environment Training.

Supervises: N/A