Accounting Clerk

Description

Position Summary

The Diocese of Kansas City/St. Joseph is looking for a skilled Accounting Clerk to perform a variety of accounting, bookkeeping, and financial tasks. This is a full-time position, based upon a schedule of 40 hours per week. Accounting Clerk responsibilities include keeping financial records updated, preparing reports and reconciling bank statements. You will also run accounting software programs to process business transactions, like accounts payable and receivable, disbursements, expense vouchers and receipts.

Responsibilities:

Finance and Management Support

• Prepare bank deposits
• Prepare monthly and specialized billing
• Follow up on outstanding AR balances
• Prepare monthly analysis of outstanding AR balances
• Prepare and enter journal entries
• Handle account inquiries
• Reconcile bank accounts
• Investigate account discrepancies
• Assist Insurance Office with general ledger entries and monthly account reconciliations
• Prepare financial analysis of annual parish financial reports
• Administer the Charitable Gift Annuity Program
• Provide back up to Accounting Office Team

Administer diocesan property tax records.

• Maintain list of diocesan properties on which taxes are paid
• Apply for and process tax exemption applications
• Process tax payments
• Bill parish tax reimbursements

Provide contract administration for building projects

• Handle administrative aspects of the Asbestos Management Program and Property Inspections.
• Maintain lease files and assist in preparation of documents.
• Administer Guidelines for New Construction and Major Renovation Projects, verify Architect and Contractor are in compliance, audit payment requests and ensure owner requirements are met.
• Perform daily record-keeping, including accounting, correspondence and maintain project files.
• Plan and attend all progress meetings with the Diocesan Building Commission with Architects, Contractors and Pastor/Parish committees.
• Collect and prepare Wage/Benefit Analysis for construction projects.

Knowledge & Skills Required:

• ETHICS AND INTEGRITY – Earn others’ trust and respect through consistent honesty and professionalism in all interactions.
• EFFECTIVE COMMUNICATION – Use strong verbal and/or written communication skills to exchange information clearly and concisely and deliver concepts, opinions and ideas in a professional manner.
• ACCOUNTABILITY/DEPENDABILITY – Take personal responsibility for the quality and timeliness of work and achieves results with little oversight.
• OWNERSHIP/INITIATIVE – Take personal responsibility and act with urgency to meet individual and organizational commitments, including going beyond what the job typically requires.
• COLLABORATION/TEAMWORK – Promote a sense of collaboration and teamwork; share information and learning; keep others informed to help promote Diocesan strategy and goals.
• RELATIONSHIP BUILDING – Builds constructive working relationships characterized by a high level of acceptance, cooperation and mutual respect.

Basic Qualifications:

• Bachelor’s degree in accounting preferred or college level course work in accounting or business administration and/or three years working in the accounting field
• Proficiency in Microsoft Office applications
• Ability to read financial management reports – balance sheet and income statement
• (Preferred) Intermediate experience level in Microsoft Excel
• (Preferred) Knowledge of Fund Accounting
• (Preferred) Knowledge of Church and parish operations

The Diocese of Kansas City/St. Joseph offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays.

Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.