What are the responsibilities and job description for the Administrative Assistant position at Catholic Legal Services, Archdiocese of Miami,...?
Catholic Charities Legal Services, Archdiocese of Miami, Inc. (hereafter “CCLS”) is a non-profit organization that represents low-income immigrants without reference to their race, religion, gender, ethnic group, or other distinguishing characteristics. CCLS is seeking a motivated, energetic, and organized Administrative Assistant to join our team and carry out various clerical and administrative office tasks such as processing incoming and outgoing mail and supporting legal and non-legal staff.
CCLS offers outstanding benefits, including health insurance, a retirement plan, parental leave, life insurance, professional development assistance, and generous paid time off (21 days for the first year in addition to Federal holidays).
Locations:
Miami - 1469 NW 13 Terrace, Suite 100, Miami, Fl 33125.
Duties:
- Order supplies and maintain supplies inventory.
- Provide general support to legal and non-legal staff.
- Prepare office conference room for meetings and events.
- Process outgoing mail.
- Process and distribute incoming mail, follow up with appropriate staff, and contact clients via phone, text, and/or email as available and appropriate.
- Carry out other duties such as filing, typing, copying, binding, scanning, etc.
- Serve as a backup for the receptionist, such as screening phone calls, routing callers to the appropriate party, and recording messages. (Greet visitors, handle inquiries, inform clients about services, direct clients to appropriate staff according to clients’ needs, maintain client logs of the office, and schedule appointments).
- Data entry.
- Process amazon purchases, inventory ( Non-electronic), ordering of office supplies and cartridges.
- Ordering of drinking water (Crystal) as needed.
- Perform various clerical/administrative duties as required.
Requirements:
· Associate degree in related field.
· High School with at least two years’ related experience required.
· Be supportive of the mission of Catholic Legal Services.
· Excellent customer service, communication, and organizational skills, including ability to maintain focus on and professionalism with colleagues in challenging situations.
· Must be able to multi-task and retain accuracy in an environment of competing deadlines.
· Have a professional demeanor.
· Excellent knowledge of Microsoft Office programs (mainly Outlook, Word, Excel).
Schedule:
· 8-hour shift
· Monday to Friday
To Apply: Please email a resume and cover letter to malfred@cclsmiami.org. References may be requested.
Job Type: Full-time
Pay: $38,000.00 - $40,000.00 per year
Schedule:
- 8 hour shift
Work Location: In person
Salary : $38,000 - $40,000