What are the responsibilities and job description for the Office Administrator and Bookkeeper position at Catholic Peoples Foundation?
The Catholic Peoples Foundation is actively looking for a dedicated and detail-oriented Office Administrator/Bookkeeper to join their team and support their operations full-time in their central office located at 503 W. Historic Highway 66, Gallup, New Mexico.
Responsibilities
- Assist with general office administration and clerical duties.
- Type and format proposals, invoices, and other documents accurately.
- Manage and organize office paperwork and electronic files.
- Handle basic accounting and bookkeeping tasks, including payroll processing.
- Coordinate and assist in marketing activities, such as social media updates or email campaigns.
- Maintain efficient and organized office operations.
- Assist in yearly audits and formulation of yearly budgets.
- Communicate effectively with staff and external partners.
- Coordinate and lead volunteers, board members, staff and contractors in all phases of an event.
- Perform other office-related tasks as required.
Requirements
- A practicing Catholic is preferred.
- Proven experience in office administration or as a secretary.
- Strong proficiency with office software Excel, Word, and Google Workspace.
- Familiarity with basic accounting principles and payroll systems, and accounting software QuickBooks.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication.
- Ability to maintain confidentiality and handle sensitive information.
- A positive attitude and problem-solving mindset.
- Follow best practices for handling cash, checks, and credit cards.
- Valid Driver's License and ability to travel up to 10% of the time.
- Must pass a background check.
- Must complete Virtus Program training in safe environments for children and the vulnerable.
- Experience with event planning and fundraising is a plus.
- Bilingual/Biliterate English/Spanish proficiency is a plus.
Benefits
- Competitive salary
- On the job training
- 12 days of personal leave and 8 days of sick leave
- 14 paid holidays
- Reimbursable travel expenses
- Friendly and collaborative work environment
Contact Peter Zelasko, Executive Director, at 601-415-6116 or email peter@catholicpeoplesfoundation.com.
Salary : $25,000 - $30,000