Administrative Specialist

Myers and Stauffer LC is a certified public accounting and health and human services reimbursement consulting firm, specializing in audit, accounting, data management and consulting services to government-sponsored health and human services programs (primarily state Medicaid agencies, and the federal Center for Medicare & Medicaid Services). We have 45 years of experience assisting our government clients with complex health care reimbursement and provider compliance issues, operate 20 offices and have over 900 associates nationwide.

At Myers and Stauffer, you will have a career that is rewarding while also supporting our state and federal government health and human services clients that focus on those in need. We are committed to providing our employees with professional growth and development opportunities, a diverse, dynamic, challenging work environment, and a strong and visionary leadership team. 

What We Offer: 

• Health, Dental, and Vision insurance along with other competitive employee benefits
• Vacation time, sick time, paid holidays, and two floating holidays
• Paid Parental Leave and available support resources
• 401K with company matching for eligible employees
• Tuition reimbursement, referral bonuses, paid volunteer community service time, mentor program, and a variety of other employee programs and perks
• A combination of technical and leadership development training at each career milestone
• Up to six counseling sessions per year for eligible employees through our Employee Assistance Program

Position Overview:

The Specialist will provide administrative support performing general administrative tasks such as answering incoming calls and greeting visitors. Additionally, the Specialist will work with a multi-disciplinary team to collect data from systems, prepare case packages by converting word documents to pdf and bookmarking sections, researching policy, and tracking case information using Excel.

Essential Functions:

• Answer calls and emails efficiently and courteously providing requested information  Forward calls to voicemail if caller requests  
• Greet visitors, determine nature of visit and direct or escort visitor to destination  
• Schedule appointments and conference rooms, assist with catering  
• Helping out in the mailroom as needed
• Receive payment and record receipts for services 
• Provide information about establishment such as location of departments, offices, and employees and services 
• Transmit information or documents to provided customers, using computer, mail or fax 
• Support group of auditors by preparing limited audit steps prior to the auditor’s desk/field work
• Manipulate data submitted by hospitals for loading into firm-wide databases
• Communicate with providers on missing data
• Additional responsibilities as assigned

Requirements:

• High School diploma or GED required; Bachelor’s degree preferred
• 2 years’ experience in office environment preferred
• 1 year of receptionist and front desk experience preferred
• Basic bookkeeping and reconciling experience preferred
• Strong proficiency with Microsoft Office software tools, specifically Excel and Word
• Possess strong data entry and typing skills
• Be well organized with a high degree of accuracy and attention to detail
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
• Must be a team player who works well with a group
• Ability to work with minimal supervision while fulfilling all obligations
• Must be able to lift up to 30lbs. 
• Strong math and customer service skills
   

The Team: 
Myers and Stauffer takes pride in the welcoming and collaborative culture we have throughout our offices. For this position, the employee will report to one of our Managers in the Indianapolis office.

Work Style: 
Our general business hours are Monday through Friday 8am-5pm, but can vary based on business needs. Dependent on performance, our in-office associates are eligible for a hybrid work schedule after their initial 90-day training period. As a company, we are always willing to discuss potential flexibility that an employee may need to better suit their work-life wellbeing. 

Typical Interview Process: 

• Phone Screen with a Recruiter
• In person or remote interview with the hiring manager & team
• Hiring decision and job offer

We understand that changing or learning a new industry can discourage strong candidates from applying. Myers and Stauffer is committed to investing in your career development and providing the necessary resources to help you succeed. Please do not hesitate to apply, as you may be the right fit for this position or another position we have open.