What are the responsibilities and job description for the Administrative Specialist position at Myers and Stauffer LC?
Exempt/Non-Exempt
Non-Exempt
Scheduled Hours Per Week
40
Myers and Stauffer LC is a certified public accounting and health and human services reimbursement consulting firm, specializing in audit, accounting, data management and consulting services to government-sponsored health and human services programs (primarily state Medicaid agencies, and the federal Center for Medicare & Medicaid Services). We have 45 years of experience assisting our government clients with complex health care reimbursement and provider compliance issues, operate 20 offices and have over 900 associates nationwide.
At Myers and Stauffer, you will have a career that is rewarding while also supporting our state and federal government health and human services clients that focus on those in need. We are committed to providing our employees with professional growth and development opportunities, a diverse, dynamic, challenging work environment, and a strong and visionary leadership team.
What We Offer
The Specialist will provide administrative support performing general administrative tasks such as answering incoming calls and greeting visitors. Additionally, the Specialist will work with a multi-disciplinary team to collect data from systems, prepare case packages by converting word documents to pdf and bookmarking sections, researching policy, and tracking case information using Excel.
Essential Functions
Myers and Stauffer takes pride in the welcoming and collaborative culture we have throughout our offices. For this position, the employee will report to one of our Managers in the Indianapolis office.
Work Style
Our general business hours are Monday through Friday 8am-5pm, but can vary based on business needs. Dependent on performance, our in-office associates are eligible for a hybrid work schedule after their initial 90-day training period. As a company, we are always willing to discuss potential flexibility that an employee may need to better suit their work-life wellbeing.
Typical Interview Process
REASONABLE ACCOMMODATION
If you are a qualified individual with a disability you may request reasonable accommodation if you are unable or limited in your ability to use or access this site as a result of your disability. You can request a reasonable accommodation by calling 844-558-1414 (toll free) or send an email to accom@cbiz.com .
EQUAL OPPORTUNITY EMPLOYER
CBIZ is an equal opportunity employer and reviews applications for employment without regard to the applicant’s race, color, religion, national origin, ancestry, age, gender, gender identity, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law. If you would like more information about your EEO rights as an applicant under the law, please visit Know Your Rights.
Notice to Applicants and Associates of Affirmative Action Program
Notice to Third-Party Agencies
CBIZ does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of CBIZ. CBIZ will have the right to hire that applicant at its discretion and without any fee owed to submitting staffing/employment agency, person or entity.
Non-Exempt
Scheduled Hours Per Week
40
Myers and Stauffer LC is a certified public accounting and health and human services reimbursement consulting firm, specializing in audit, accounting, data management and consulting services to government-sponsored health and human services programs (primarily state Medicaid agencies, and the federal Center for Medicare & Medicaid Services). We have 45 years of experience assisting our government clients with complex health care reimbursement and provider compliance issues, operate 20 offices and have over 900 associates nationwide.
At Myers and Stauffer, you will have a career that is rewarding while also supporting our state and federal government health and human services clients that focus on those in need. We are committed to providing our employees with professional growth and development opportunities, a diverse, dynamic, challenging work environment, and a strong and visionary leadership team.
What We Offer
- Health, Dental, and Vision insurance along with other competitive employee benefits
- Vacation time, sick time, paid holidays, and two floating holidays
- Paid Parental Leave and available support resources
- 401K with company matching for eligible employees
- Tuition reimbursement, referral bonuses, paid volunteer community service time, mentor program, and a variety of other employee programs and perks
- A combination of technical and leadership development training at each career milestone
- Up to six counseling sessions per year for eligible employees through our Employee Assistance Program
The Specialist will provide administrative support performing general administrative tasks such as answering incoming calls and greeting visitors. Additionally, the Specialist will work with a multi-disciplinary team to collect data from systems, prepare case packages by converting word documents to pdf and bookmarking sections, researching policy, and tracking case information using Excel.
Essential Functions
- Answer calls and emails efficiently and courteously providing requested information Forward calls to voicemail if caller requests
- Greet visitors, determine nature of visit and direct or escort visitor to destination
- Schedule appointments and conference rooms, assist with catering
- Helping out in the mailroom as needed
- Receive payment and record receipts for services
- Provide information about establishment such as location of departments, offices, and employees and services
- Transmit information or documents to provided customers, using computer, mail or fax
- Support group of auditors by preparing limited audit steps prior to the auditor’s desk/field work
- Manipulate data submitted by hospitals for loading into firm-wide databases
- Communicate with providers on missing data
- Additional responsibilities as assigned
- High School diploma or GED required; Bachelor’s degree preferred
- 2 years’ experience in office environment preferred
- 1 year of receptionist and front desk experience preferred
- Basic bookkeeping and reconciling experience preferred
- Strong proficiency with Microsoft Office software tools, specifically Excel and Word
- Possess strong data entry and typing skills
- Be well organized with a high degree of accuracy and attention to detail
- Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
- Must be a team player who works well with a group
- Ability to work with minimal supervision while fulfilling all obligations
- Must be able to lift up to 30lbs.
- Strong math and customer service skills
Myers and Stauffer takes pride in the welcoming and collaborative culture we have throughout our offices. For this position, the employee will report to one of our Managers in the Indianapolis office.
Work Style
Our general business hours are Monday through Friday 8am-5pm, but can vary based on business needs. Dependent on performance, our in-office associates are eligible for a hybrid work schedule after their initial 90-day training period. As a company, we are always willing to discuss potential flexibility that an employee may need to better suit their work-life wellbeing.
Typical Interview Process
- Phone Screen with a Recruiter
- In person or remote interview with the hiring manager & team
- Hiring decision and job offer
REASONABLE ACCOMMODATION
If you are a qualified individual with a disability you may request reasonable accommodation if you are unable or limited in your ability to use or access this site as a result of your disability. You can request a reasonable accommodation by calling 844-558-1414 (toll free) or send an email to accom@cbiz.com .
EQUAL OPPORTUNITY EMPLOYER
CBIZ is an equal opportunity employer and reviews applications for employment without regard to the applicant’s race, color, religion, national origin, ancestry, age, gender, gender identity, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law. If you would like more information about your EEO rights as an applicant under the law, please visit Know Your Rights.
Notice to Applicants and Associates of Affirmative Action Program
Notice to Third-Party Agencies
CBIZ does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of CBIZ. CBIZ will have the right to hire that applicant at its discretion and without any fee owed to submitting staffing/employment agency, person or entity.
