What are the responsibilities and job description for the Office Administrator position at CCO Certification?
Description
ABOUT CCO CERTIFICATION:
CCO Certification (CCO) is a wholly owned subsidiary of the National Commission for the Certification of Crane Operators (NCCCO). NCCCO was formed in 1995 as a nonprofit organization with its mission to develop effective performance standards for safe load handling equipment operation to assist all segments of general industry and construction.
CCO, established in 2014, supports NCCCO’s mission by developing effective performance standards; providing fair, valid, and reliable assessments; acting as an industry resource; and being the leader in providing certifications for those who work in and around load handling equipment. CCO is headquartered in Murray, UT and maintains an office in Palm Harbor, FL.
POSITION SUMMARY:
CCO has an immediate opening for an Office Administrator position. This position will be required to work in office.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodation may be made to enable an individual with disabilities to perform the essential functions. Other duties may be assigned to meet business needs.
- Managing the overall organization, maintenance, security, and logistic activities of the Utah office
- Providing support to streamline, resolving, and maintaining routine office IT, phone calls, business equipment, and general office operation issues
- Assisting in preparation and logistics associated with CCO meetings and events
- Supervising office assistant at the location, while also providing occasional front desk coverage as needed
- Performing complex clerical and administrative tasks, including processing orders, maintaining computer-based records, completing forms, preparing reports, and responding in person or by e-mail or phone to customer and client requests
- Ordering and stocking all office supplies (exam materials, card stock, letterheads, etc.)
- Maintaining vendor files, supporting vendor relationships, and coordinating with all office vendors
- Supporting HR functions in office (e.g., onboarding) and payroll (e.g., timesheet, approval)
- Providing Finance Department support for payroll, accounts payable, accounts receivable
- Provide support to other departments based on location needs
- Other job-related duties as assigned.
QUALIFICATIONS/REQUIREMENTS:
Education and/or Experience:
- High School Diploma
- 3-5 years of administrative or office management experience in an office environment
Knowledge, skills, and abilities:
- Ability to meet deadlines in a fast-paced environment
- Strong written and verbal communication skills to interact effectively with internal and external clients and customers
- Acute attention to detail
- Proficiency with Microsoft Office Suite to meet production and quality standards using various computer software applications
- Ability to work independently or under general direction on activities that require extensive knowledge of the organization’s processes and products
- Ability occasionally to travel locally.
JOB CONDITIONS:
CCO is seeking qualified applicants who reflect and understand our values: Quality, Integrity, Fairness, Excellence, Service and Respect. CCO is a fast-paced, high-energy organization with an ambitious agenda and staff that is highly motivated. This position may experience high work demands under tight timelines.
CCO is an equal opportunity employer.
BENEFITS
- Paid Time Off (PTO)
- 14 Paid Holidays
- 401k with Employer matching and Profit Sharing
- Medical, Dental and Vision Insurance
- Life Insurance
- Short/Long Term Disability Coverage
- Celebrating 29 years as an organization
