Office Administrator

CCR Solutions is a fast-growing Audio-Visual Rental & Staging company with our US headquarters in Orlando, Florida. We are looking for a staff-focused, self-motivated professional to join our team as our Office Administrator to support overall Administration, Accounting & HR Payroll /Benefits.

In our positive yet fast-paced environment you will own various duties related to administration, accounting, payroll and benefits support for our internal CCR employees, ensuring a positive and professional approach.

About the Office Administrator Role:

This position will work closely with the Director of Finance, Accounting Team and Branch Managers to provide accurate, compliant, and timely delivered payroll, support compliance, and assist in day-to-day benefits administration, and overall accounting needs in a multi branch organization with both local and remote employees. This position will be based out of the CCR Orlando, FL office.

Key responsibilities include:

Payroll & HR Administration

• Welcome and provide new employees with New hire package.
• Accurately enter and maintain employee related information in the payroll system: personnel changes, wage adjustments, garnishments, tax withholding changes, direct deposit, special withholdings, leave of absence, terminations, and complete all other steps necessary for payroll processing.
• Review new hire and employee change paperwork and collaborate with Branch Managers to ensure new hires are entered in the system accurately and on time.
• Prepare timely reports for management as required.
• Serve as an internal resource for employees’ payroll and benefits inquiries.
• Liaise with Branch Managers to ensure all paperwork is received in a timely fashion.
• Forward applications and confirm employee are setup with our health care plans.
• Ensure 401k safe harbor applications and contributions are set up in timely fashion.
• Download monthly Health Care and Aflac invoices and pay, update posting vouchers and submit to the Director for Approvals.
• Ensure distribution of required benefits compliance documents.
• Maintain employee benefits administration system.
• Assist employees with benefit claims, engaging broker as needed.
• Verify monthly premium statements for all group insurance policies.
• Resolve administrative problems between carriers, ben admin system, and broker.
• Assist with background check administration.

Accounting & Administration:

• Provide Certificates of Insurance as requested.
• Provide W9's and W8's to US Clients.
• Assist in general AP and AR processing.
• Assist in preparing monthly US Sales tax submissions for approval.
• Assist in various monthly general ledger reconciliations.
• Answer company phones as needed.
• Process incoming and outgoing mail and general office admin.
• Order office supplies and other general duties.
• Support all other duties as assigned.

About You

As CCR USA Office Administrator you will thrive on juggling multiple projects at once and be able to deliver quality results. You will be flexible to adjust to multiple demands, shifting priorities and demonstrate flexibility in a changing and dynamic environment. You will display exceptional attention to detail and be able to work independently and as a team member.

• Appropriate education & experience in accounting, payroll and benefits experience.
• Proficiency with Microsoft Office (Outlook, Excel, Word, and PowerPoint).
• Strong understanding of HR department operations with a working knowledge of payroll and benefits administration.
• Attention to detail.
• Ability to multi-task on several different projects, independently and as a team, while remaining flexible and servicing both internal and external clients.
• Customer service focus with the ability to express empathy, maintain confidentiality and discretion, and utilize sound independent judgment.
• Ability to maintain the highest level of professionalism while handling sensitive and confidential situations.
• Ability to establish and maintain effective and collaborative relationships with all key functional areas.
• Excellent communication skills, both written and verbal, with the ability to demonstrate tact and diplomacy.
• Must be able to work outside of normal work hours occasionally.

What CCR can offer:

• Great compensation package, including a full suite of health benefits and generous 401(k) Plan.
• The chance to work for a fast-growing, established Audio Visual company, and work side-by-side with a dynamic team of talented professionals.
• Fast-paced environment with growing potential.

We thank you in advance for your resume and interest and will contact directly any qualified candidates.

Job Type: Full-time

Benefits:

• 401(k) matching
• Health insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 2 years (Preferred)

Location:

• Orlando, FL (Preferred)

Ability to Commute:

• Orlando, FL (Required)

Work Location: In person