What are the responsibilities and job description for the Administrative Assistant IV / Civil / Tax Unit - Bureau of Administrative Services position at CCSAO?
Position Details
Job Title: Administrative Assistant IV/Tax Unit
Reports to: Office Manager
Level: Entry
Salary: $54,513 (This may vary for internal candidates)
Grade/Step: 14
Location: 50 W. Washington, 5th floor
Division: Civil
Bureau: Administrative Services
Application deadline: January 25, 2025
Working Environment: Hours: Monday Friday 8:30 a.m. to 4:30 p.m.
Primary Function:
To provide administrative support to the Assistant States Attorneys assigned to the Civil Actions Division
Physical Requirements:
Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.
Duties and Responsibilities:
- Compile court filing documents for electronic cases.
- Data entry of all new SPO cases in the database(s)
- Correct/Review all data for SPO active and closed cases.
- Assist in preparing the monthly SPO court calls.
- Scan, copy, and email documents.
- Pick up and distribute mail.
- Provide opposing counsel information regarding ASA case assignment.
- Cover reception desk for breaks, lunch and vacations as needed.
- Interact regularly with States Attorneys Office employees and personnel of outside agencies.
- Maintain confidentiality of information and systems
- Perform additional duties and responsibilities as required.
Qualifications: Required:
- Excellent organizational skills, ability to multi-task.
- Candidate must have the ability to communicate clearly both orally and in writing.
- Proficiency in Microsoft Word applications.
Preferred:
- Excel, Clerks, and Tyler Host computer skills
- Typing speed of 50 wpm
Equal Employment Opportunity
At the Cook County States Attorneys Office (CCSAO), we champion diversity, equal opportunity, and inclusivity! We are passionately committed to building a team that represents a wealth of backgrounds, perspectives, and skills. Our strength lies in our diversity, and we actively seek, develop, and cherish talent from all walks of life.
We're proud to say that we stand firmly against discrimination of any kindwhether it's based on race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, sexual orientation, gender identity, gender expression, or any characteristic protected by federal, state, or local law. At CCSAO, everyone is welcome.
And, we're not just about saying itwe're about living it! If youre a qualified individual who requires reasonable accommodation based on religion, disability, or pregnancy, please let us know. At CCSAO, were all about empowering our team to shine.
Reasonable Accommodation
Applicants that are a qualified individual with a disability or a disabled veteran may contact the Cook County States Attorneys Office coordinators via email at hr.sao@cookcountyil.gov and arrange for an accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.
Benefits
At Cook County, we believe in investing in you, our valued employee. We understand that your well-being directly impacts the quality of service we provide to our community. That's why we offer a comprehensive and competitive benefits package designed to support your health, financial stability, and work-life balance. Here's a snapshot of what we offer:
Choose from a variety of medical, dental, and vision plans to best suit your lifestyle and needs. We provide a robust Paid Time Off (PTO) program, including vacation, personal, and sick leave, as well as 13 paid holidays. As a public service employer, our employees may qualify for the Public Service Loan Forgiveness (PSLF) program. Our Employee Assistance Program offers confidential counseling and referral services to help you navigate life's challenges. And of course, a pension plan through Cook County.
Follow this link to the Cook County Benefits and this link to Cook County Pension Fund if you want to learn more about our amazing benefit coverage. The CCSAO does not provide relocation assistance.
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Salary : $54,513
