Fleet Assistant - Bureau of Administrative Services

Position Details

Job Title: Fleet Assistant

Reports to: Office Manager

Level: Entry/Union/Full-Time

Salary: $55,058 (This may vary for internal candidates only)

Grade/Step: 14

Location: 2650 S California/Leighton Courthouse

Bureau: Administrative Services

Application deadline: January 25, 2025

Primary Function: Provide Fleet support to all Office Personnel of the State’s Attorney’s Office.

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements:

Medium Work: The position requires the ability to stand, or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 50 pounds regularly, and occasionally heavier items. The job may also involve driving periodically.

Duties and Responsibilities:

• Responsible for assigning vehicles to CCSAO all personnel.
• Transporting CCSAO personnel in limited circumstances as it relates to Fleet assignments.
• Maintenance of all CCSAO vehicles.
• Send updates to the Vehicle Steering Committee.
• Send accidents files to Risk Management and Administrative Services Bureau Chief.
• Approval of vehicle repairs.
• Assign loaner vehicles to CCSAO personnel.
• Maintain Fleet Database.
• Track all outgoing and incoming CCSAO loaner vehicles.
• Track all vehicles assigned to CCSAO personnel.
• Responsible for gas card and insurance distribution.
• Copy, scan, file, email, fax and distribute Fleet correspondence.
• Cleaning, inspection, and maintenance of CCSAO vehicles.
• Prepare city sticker applications for the City Clerk.
• Prepare Title, Registration and Transfer applications for the Secretary of State.
• Deliver new CCSAO vehicles and ensure accuracy of all documentation.
• Deliver CCSAO vehicle titles to the Cook County Purchasing Department.
• Send vehicles to Auction, as needed, and maintain
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and personnel of outside agencies.
• Travel to Springfield, IL and other locations as required.
• Perform additional duties and special projects as assigned.

Qualifications:

Required:

• Must have a valid Driver’s License
• The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
• Proficiency in Microsoft Office applications, including Outlook, Excel, and Word
• Must be able to lift and carry 50 lbs.
• Must be able to jump start vehicles and change tires.

Preferred:

• Proficiency is SharePoint and Teams

Equal Employment Opportunity

At the Cook County State’s Attorney’s Office (CCSAO), we champion diversity, equal opportunity, and inclusivity! We are passionately committed to building a team that represents a wealth of backgrounds, perspectives, and skills. Our strength lies in our diversity, and we actively seek, develop, and cherish talent from all walks of life.

We're proud to say that we stand firmly against discrimination of any kind—whether it's based on race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, sexual orientation, gender identity, gender expression, or any characteristic protected by federal, state, or local law. At CCSAO, everyone is welcome.

And, we're not just about saying it—we're about living it! If you’re a qualified individual who requires reasonable accommodation based on religion, disability, or pregnancy, please let us know. At CCSAO, we’re all about empowering our team to shine.

Reasonable Accommodation

Applicants that are a qualified individual with a disability or a disabled veteran may contact the Cook County State’s Attorney’s Office coordinators via email at hr.sao@cookcountyil.gov and arrange for an accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.

Benefits

At Cook County, we believe in investing in you, our valued employee. We understand that your well-being directly impacts the quality of service we provide to our community. That's why we offer a comprehensive and competitive benefits package designed to support your health, financial stability, and work-life balance. Here's a snapshot of what we offer:

Choose from a variety of medical, dental, and vision plans to best suit your lifestyle and needs. We provide a robust Paid Time Off (PTO) program, including vacation, personal, and sick leave, as well as 13 paid holidays. As a public service employer, our employees may qualify for the Public Service Loan Forgiveness (PSLF) program. Our Employee Assistance Program offers confidential counseling and referral services to help you navigate life's challenges. And of course, a pension plan through Cook County.

Follow this link to the Cook County Benefits and this link to Cook County Pension Fund if you want to learn more about our amazing benefit coverage. The CCSAO does not provide relocation assistance.

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Salary : $55,058