What are the responsibilities and job description for the Admin Assistant position at Cedar Management Group?
Description
This position is responsible for assisting in the operation of a department. An individual in this position will be expected to perform additional job-related responsibilities and duties throughout the facility as assigned and/or necessary.
Essential Functions
An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.
Core Competencies
An individual must be proficient in each of the competencies listed below to successfully perform the responsibilities of this position.
Personnel
The following physical activities are necessary to perform one or more of the essential functions of this position.
This position is responsible for assisting in the operation of a department. An individual in this position will be expected to perform additional job-related responsibilities and duties throughout the facility as assigned and/or necessary.
Essential Functions
An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.
- Proficient with Google Suite applications including Gmail, Docs and Sheets
- Communicate effectively in person or by using telecommunications with our clients and fellow co-workers and generally enjoy working with a diverse clientele
- Strong interpersonal, written and verbal communication skills required
- Ability to multitask and work autonomously within established procedures and practices with limited supervision, set priorities, meet deadlines, work under pressure and adjust to change
- Strong decision-making, organizational and problem-solving skills
- Provide support to our company and employees, assisting in daily office needs and managing our company’s general administrative activities
- Performs routine bookkeeping functions
- Data Entry
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Order office supplies
- Act as the in-office point of contact for the Administrative Team
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
Core Competencies
An individual must be proficient in each of the competencies listed below to successfully perform the responsibilities of this position.
Personnel
- Follows applicable laws and regulations for handling sensitive and confidential files and information.
- Reports any issues or concerns immediately to their direct supervisor or HR manager.
- Follows all training documents and schedules.
- Uses policies, procedures, and/or guides to make good ethical choices.
- Uses data and facts to make day to day decisions and involves others as needed.
- Recognizes what might be a problem and informs those who can correct it.
- Shows care and concern when serving our clients and their needs.
- Asks questions in order to understand their needs.
- Uses policies and information in order to exceed the Client’s expectations.
- Finds the right resources (people and/or tools) at the right time in order to resolve any requests.
- Ensure work is done thoroughly and correctly focusing on top priority tasks which are established by manager first.
- Makes a consistent effort to get results.
- Acts with a sense of urgency to ensure deadlines are met.
- Takes action to resolve problems so work can be completed in a timely manner.
- Planning and Improvement: Plan for and improve work-
- Accepts responsibility and meets expectations for own work.
- Identifies steps needed in order to carry out work required.
- Listens to others and ask questions about what is needed.
- Communicates in a respectful and professional manner.
- Follows all company policies and procedures.
- Shows integrity and ethical behavior in all work situations
- High School Diploma
- 2-5 years related experience; or equivalent combination of education and experience
- Adapts to changing work demands.
- Stays focused on own work when faced with challenges and/or difficulties.
- Stays open to and learns from feedback.
The following physical activities are necessary to perform one or more of the essential functions of this position.
- Moves, lifts, carries supplies weighing less than 20 pounds without assistance.
- Creates documents, reports, etc. using a writing instrument or computer.
- Ability to enter and locate information on a computer.
- Visually verifies and/or reads information.
- Sits for an extended period of time.
- Must be physically present in the office as the needs of the business dictates.
